DECEMBER 16TH BOARD OF DIRECTORS MEETING
Pledge of Allegiance
Owners Speaking on Agenda Issues
Lot 759-Owner had concerns about the proposed $20 condo fee increase. She asked where we get the information that future increases are going to happen. Owner asked why not one time assessments instead of an increase in fees that never will decrease. She also asked if these increase percentages are going to be an annual event.
Presidents Remarks-Burke
Urged owners to register to vote so as to influence government help with the swing bridge and keep Port Isabel from annexing our Village.
Tom Cain will not continue on the Bridge Board and asked for replacements.
She gave the Christmas house lighting contests results.
She expressed the legalities of driving a golf carts outside the Village.
Manager Report-Horner/Zamora
Work orders from Oct-26 to the end of Nov-57, with most completed. Late condo fees (73-15 to 30 days) (22-60 days) (3-90 days). There are 98 lots in arrears for a total of $34,158. Third letter issued to Lot 784 for not keeping the lot clean and neat. Building permits 4. Golf course sprinklers working while it’s raining were again mentioned. An issue about the pool exhaust fan coming on and being too noisy during exercise class.
Approval of Minutes for November-Burke
Motion made and approved
Treasurer Report-Steffensen
The December report balances were read with no questions. Profit & Loss net income for 2009 was $157,326 less than 2008. All Profit and loss centers were in the red except the rental office. That showed $27, 982 in the black, but it was reminded that $38,000 from hurricane insurance was added to that department. The laundry was questioned as to why it was still a loser. No answer was able to be given.
Committee Reports:
1. D&E-White said there were 218 people at the cocktail party w/Leslie. New Year’s party coming up.
2. Golf-Pelletier said meetings are at noon on the first Wed. of each month at the restaurant patio area. Everyone is invited. Is beginning a fund raiser in selling brick paver memorials.
3. Pool-Steffensen N/A
4. Finance-Steffensen said there will be a meeting in January
5. Other
Unfinished Business
1. Dredging Report-Bergsma said LIV needs a hydrographic survey engineer to come in with his equipment and pull readings of the canals. This will give an accurate amount of dredging material removed. He said the amount that is read on the dredge company's meters are inaccurate and this could save the Village a tremendous amount of money. He said that he talked to John Freeland who wished to share the use of the dredging company and that will also reduce the cost. Freeland will take our dredge material onto his land which will again save LIV money. One problem is that this must be done within six months per Freeland. It was said by Dir. Bergsma that the cost will probably be in the area of one million dollars. There was talk about property values if this was not done. Dir. Bergsma is currently looking for a surveyor.
2. Budget 2010-Steffensen said she put the newsletter an eight year comparison of direct expense increases. She reviewed the needs for a condo fee increase, and then made the motion for a $20 monthly increase starting Feb.1st. Motion passed unanimously. P. Burke said that if we have too much money, we have to give it back. Treas. Steffensen wants the finance committee to take on a five year plan towards projected capital needs of our Village.
Intermission
Owners given opportunity to speak
Lot 679 commented that she thought most owners would like to know where the increase in fees is going to be spent. Treas. Steffensen said the money is for the $41,000 budget deficit and the $126,000 major improvement plans. We have $110,000 that also has to be spent on patching the roads.
Lot 759 said she personally would like to see the Board go one step further and show evidence to owners of these costs increases we are having . She wished for more transparency. P. Burke said they do provide information when asked and then mentioned something about if you want a full time treasurer, but didn’t finish her statement. This owner said because of a condo fee increase a few years ago along with this one, she just wanted a little more transparency that shows these increase in costs.
SC111 remarked angrily towards the owner of lot 759 even questioning the Board.
New Business
1. Revised Policy 5.2 Quarterly Assessment/Late Fees-Burke
Board made clearer wording about assessments due dates and late fees to create a better position when legal action occurs.
2. Clergy Pass-White
This is still being debated on exactly how to implement.
3. Owner-Agent Resignation Form-Burke
This form is for owners to authorize and allow a hired agent to do things to their property and hold our Village harmless to such events. Motion made and passed.
4. 2010 Election-Burke
Leroy Mulch and Liz Deitrick was appointed by P. Burke to replace Sandra Etter on the Election Committee.
Other
Adjournment
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Saturday, December 19, 2009
Monday, December 14, 2009
DECEMBER 9TH COFFEE with the DIRECTORS
Directors Gagan, Bergsma, and Montalvo were not present. GM Horner was not present.
Pledge of Allegiance
Comments from the Directors
Dir. White mentioned December’s activities. Friday (11th) Employee Christmas Party at 3pm, Saturday (12th) White Elephant Party, Monday (14th) Christmas Cocktail Party bring a toy w/Leslie, New Years Eve Party. She also mentioned church functions for the needy. Dir. Pelletier thanked the choir and golf parade participants.
P. Burke said to wear swim bands.
Treas. Steffensen mentioned the number of people around the world that visit our LIV website.
From the Suggestion Box
SC 109 asked to investigate solar heat for the swimming pool.
Comments from the Audience
Lot 251 said the curve at Cockle and Conch needs attention because people are running off the pavement and making a deep rut.
Lot 638 asked for the Board to consider charging owners a membership fee to our restaurant. He asked if the security cameras were operating in the maintenance area. He asked if there was an arrangement to have a trailer park there until after the hurricane season. After P. Burke gave her rendition of the event, this owner thought the park should replace the tires to the owner of that trailer that were thought to have been vandalized. P.Burke went on at length to scold the scoundrel who did such a thing. Other members of the Board thought likewise on giving compensation.
Lot 329 said it was announced that there’s a new government grant that was just issued that our Village might look into. He also asked questions about items in the budget.
Lot 832 asked if all the water goes through the golf course. Answer was no.
Lot 512 asked if clergy could get a clergy pass. There was discussion.
SC 120 said she for the Boards information that she heard there were osprey towers used for nesting that the Cowen Group wanted our Park to remove. P. Burke gave a lengthy legal orientation on ramifications towards anyone removing these.
WORKSHOP
It was announce the Library will have a get together 4-6 pm this Sunday. Also the manager of Securitas was complimented on showing up at our meetings every month.
Dir. White wanted the clergy pass on the agenda
Dir. Guerra asked about progress on lot 267 about their repairs and what the attorney said. Nothing further has happened.
P. Burke wants to revise wording on condo fees (assessments). She wants to talk about owner designation forms to better protect our Park. This will clarify on who has authority to act for owners in our Park. She also mentioned the Election Committee President has resigned and will need to be addressed.
Treas. Steffensen discussed different items in the budget with the other Directors. She explained on the capital side there is a $41,000 budget deficit for 2010. On the major improvement side we are looking at $126,000 for 2010. In her opinion a revenue increase is the only way to make this possible. She said a revenue increase of $20 will cover both above and leave $59,000 that would be put towards the Park’s roads. This increase now has to be voted on by next week because of having to give notice and make the coupons to send. P. Burke then gave a speech on why it’s not a bad deal. An owner asked why not just increases it by $5 and P. Burke said we need to do the roads. There was mentioned the electricity and legal fees are expenses LIV has no control of.
The Board started suggesting implementing a set revenue increase amount every year, then switching to fill in the amount as needed. When all said and done, Treas. Steffensen said she will bring up a motion next week of a $20 increase in the condo fees starting Feb. 1st and study on automatic increases each year.
Dir. White asked how far we are at removing the hydraulic system from the sprinkler system on the golf course. It will be completed this coming year. It was also asked about the sprinklers running when it rains.
End
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Directors Gagan, Bergsma, and Montalvo were not present. GM Horner was not present.
Pledge of Allegiance
Comments from the Directors
Dir. White mentioned December’s activities. Friday (11th) Employee Christmas Party at 3pm, Saturday (12th) White Elephant Party, Monday (14th) Christmas Cocktail Party bring a toy w/Leslie, New Years Eve Party. She also mentioned church functions for the needy. Dir. Pelletier thanked the choir and golf parade participants.
P. Burke said to wear swim bands.
Treas. Steffensen mentioned the number of people around the world that visit our LIV website.
From the Suggestion Box
SC 109 asked to investigate solar heat for the swimming pool.
Comments from the Audience
Lot 251 said the curve at Cockle and Conch needs attention because people are running off the pavement and making a deep rut.
Lot 638 asked for the Board to consider charging owners a membership fee to our restaurant. He asked if the security cameras were operating in the maintenance area. He asked if there was an arrangement to have a trailer park there until after the hurricane season. After P. Burke gave her rendition of the event, this owner thought the park should replace the tires to the owner of that trailer that were thought to have been vandalized. P.Burke went on at length to scold the scoundrel who did such a thing. Other members of the Board thought likewise on giving compensation.
Lot 329 said it was announced that there’s a new government grant that was just issued that our Village might look into. He also asked questions about items in the budget.
Lot 832 asked if all the water goes through the golf course. Answer was no.
Lot 512 asked if clergy could get a clergy pass. There was discussion.
SC 120 said she for the Boards information that she heard there were osprey towers used for nesting that the Cowen Group wanted our Park to remove. P. Burke gave a lengthy legal orientation on ramifications towards anyone removing these.
WORKSHOP
It was announce the Library will have a get together 4-6 pm this Sunday. Also the manager of Securitas was complimented on showing up at our meetings every month.
Dir. White wanted the clergy pass on the agenda
Dir. Guerra asked about progress on lot 267 about their repairs and what the attorney said. Nothing further has happened.
P. Burke wants to revise wording on condo fees (assessments). She wants to talk about owner designation forms to better protect our Park. This will clarify on who has authority to act for owners in our Park. She also mentioned the Election Committee President has resigned and will need to be addressed.
Treas. Steffensen discussed different items in the budget with the other Directors. She explained on the capital side there is a $41,000 budget deficit for 2010. On the major improvement side we are looking at $126,000 for 2010. In her opinion a revenue increase is the only way to make this possible. She said a revenue increase of $20 will cover both above and leave $59,000 that would be put towards the Park’s roads. This increase now has to be voted on by next week because of having to give notice and make the coupons to send. P. Burke then gave a speech on why it’s not a bad deal. An owner asked why not just increases it by $5 and P. Burke said we need to do the roads. There was mentioned the electricity and legal fees are expenses LIV has no control of.
The Board started suggesting implementing a set revenue increase amount every year, then switching to fill in the amount as needed. When all said and done, Treas. Steffensen said she will bring up a motion next week of a $20 increase in the condo fees starting Feb. 1st and study on automatic increases each year.
Dir. White asked how far we are at removing the hydraulic system from the sprinkler system on the golf course. It will be completed this coming year. It was also asked about the sprinklers running when it rains.
End
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Thursday, December 03, 2009
DECEMBER SUGGESTIONS
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
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Tuesday, November 24, 2009
NOVEMBER 21ST BOARD MEETING
Pledge of allegiance
Owners Speaking
Lot SC 18 bought up this year’s boat parade and said she had posters and applications. This owner gave recommendations on applicants our Village should support for the Chamber of Commerce Director’s position. P. Burke then made it official to support those recommendations.
President’s remarks-Burke
Library schedule in Dec. will be open Mon-Fri. 11am-1pm
Manager’s Report-Horner/ Zamora
Five building permits were given and two letters sent out to Lots 490 and 784. Condo fee report had 54 lots @ fifteen days, 33 @ sixty days, and 4 @ ninety days. He said the Restaurant sales were up by 21%.
Director’s Public Comments
This was scratched
Approval of October Minutes
There was a correction to clarify wording between bridge cost and condo fees not increasing.
Motion for both Executive and Board minutes was made and passed.
Treasurer Report-Steffensen
The treasurer’s report was read, after which it was determine not to be necessary in future meetings. Profit and Loss showed all losers as usual except for Rental Dept because it received insurance from Dolly of 38K to put it in the black.
Committee Reports
a. D&E-White-talked about the Thanksgiving feast table sign-ups, Christmas concert on Dec. 6th, and giving employee Christmas donations to Dick Stabler. Other events were the golf cart Christmas parade and chili dump along with the White Elephant being now an open party on Dec 12th. Cocktail toys for tots party with Leslie on Dec. 14th and New Year’s dinner and dance party on Dec.31st.
b. Golf-Pelletier-said there is now a meeting every month. Will complete all of the cart paths from donations.
c. Pool-Steffensen-N/A
d. Other-N/A
Budget for 2010-Steffensen
It was said they are looking to lease a new truck through Aramark along with numerous minor items. Questions were asked about the 2011 items. It was asked if the new riding mower and truck could be leased through Aramark at the same time. The skid steer was brought up as an example that if our Village had tried to purchase this, it would have cost $52,000 instead of going through Aramark at $39,000. At the nest workshop there will have a final Budget. Then it came to the operating budget for 2010. With 11% water increase ($33,000), garbage pickup increase of 25%, cost of goods overall at 2% increase will all lead to a deficit of $41,000 in 2010. A condo fee increase next year of $20 is recommended to get the operating capital in line. Dir. Guerra said he had a problem with a condo increase because there are people in the Park living off a fixed income. An owner made the comment that this is the facts of life, things go up. One owner brought up the idea of charging for the pool and tennis courts. There was discussion about privatizing the amenities. Director Bergsma said privatization of the amenities will not work.
Recess
Unfinished Business
a. Paving Contract-Pelletier – a motion received and passed having the original company at the original amount ($16,000) to patch a certain amount of Village roads.
b. Superior Alarms-Gagan - was discussed to do in stages (main gate and boat dock)
New Business
a. Burke
1. No Fishing Off Bridge & Area Rule- motion made and passed that no fishing off canal bridges
2. Chamber Vote see above
b. Bergsma
1. Update on Canal “H” from Ramona so far that Cowen has no responsibility to dredge canal H and probably residents on canal H could dredge. Armando said so far $980,000 will be the anticipated cost at ten feet from sea walls so far without canal H and with spoils to Freeland property. Discussions then continued about spending more to include dredging to the seawalls.
2. Report on Freeland Taking Spoils of Dredge-P.Burke said this seemed ok with him.
3. Paving Repairs on Sea Cottage N/A
Other
a. Another executive meeting to discuss managerial issues.
b. Update on arrears
1. Lot 267 may be looked at to foreclose upon.
2. A lot owner wanted to delay on paying arrears until January
Adjournment
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Pledge of allegiance
Owners Speaking
Lot SC 18 bought up this year’s boat parade and said she had posters and applications. This owner gave recommendations on applicants our Village should support for the Chamber of Commerce Director’s position. P. Burke then made it official to support those recommendations.
President’s remarks-Burke
Library schedule in Dec. will be open Mon-Fri. 11am-1pm
Manager’s Report-Horner/ Zamora
Five building permits were given and two letters sent out to Lots 490 and 784. Condo fee report had 54 lots @ fifteen days, 33 @ sixty days, and 4 @ ninety days. He said the Restaurant sales were up by 21%.
Director’s Public Comments
This was scratched
Approval of October Minutes
There was a correction to clarify wording between bridge cost and condo fees not increasing.
Motion for both Executive and Board minutes was made and passed.
Treasurer Report-Steffensen
The treasurer’s report was read, after which it was determine not to be necessary in future meetings. Profit and Loss showed all losers as usual except for Rental Dept because it received insurance from Dolly of 38K to put it in the black.
Committee Reports
a. D&E-White-talked about the Thanksgiving feast table sign-ups, Christmas concert on Dec. 6th, and giving employee Christmas donations to Dick Stabler. Other events were the golf cart Christmas parade and chili dump along with the White Elephant being now an open party on Dec 12th. Cocktail toys for tots party with Leslie on Dec. 14th and New Year’s dinner and dance party on Dec.31st.
b. Golf-Pelletier-said there is now a meeting every month. Will complete all of the cart paths from donations.
c. Pool-Steffensen-N/A
d. Other-N/A
Budget for 2010-Steffensen
It was said they are looking to lease a new truck through Aramark along with numerous minor items. Questions were asked about the 2011 items. It was asked if the new riding mower and truck could be leased through Aramark at the same time. The skid steer was brought up as an example that if our Village had tried to purchase this, it would have cost $52,000 instead of going through Aramark at $39,000. At the nest workshop there will have a final Budget. Then it came to the operating budget for 2010. With 11% water increase ($33,000), garbage pickup increase of 25%, cost of goods overall at 2% increase will all lead to a deficit of $41,000 in 2010. A condo fee increase next year of $20 is recommended to get the operating capital in line. Dir. Guerra said he had a problem with a condo increase because there are people in the Park living off a fixed income. An owner made the comment that this is the facts of life, things go up. One owner brought up the idea of charging for the pool and tennis courts. There was discussion about privatizing the amenities. Director Bergsma said privatization of the amenities will not work.
Recess
Unfinished Business
a. Paving Contract-Pelletier – a motion received and passed having the original company at the original amount ($16,000) to patch a certain amount of Village roads.
b. Superior Alarms-Gagan - was discussed to do in stages (main gate and boat dock)
New Business
a. Burke
1. No Fishing Off Bridge & Area Rule- motion made and passed that no fishing off canal bridges
2. Chamber Vote see above
b. Bergsma
1. Update on Canal “H” from Ramona so far that Cowen has no responsibility to dredge canal H and probably residents on canal H could dredge. Armando said so far $980,000 will be the anticipated cost at ten feet from sea walls so far without canal H and with spoils to Freeland property. Discussions then continued about spending more to include dredging to the seawalls.
2. Report on Freeland Taking Spoils of Dredge-P.Burke said this seemed ok with him.
3. Paving Repairs on Sea Cottage N/A
Other
a. Another executive meeting to discuss managerial issues.
b. Update on arrears
1. Lot 267 may be looked at to foreclose upon.
2. A lot owner wanted to delay on paying arrears until January
Adjournment
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Wednesday, November 18, 2009
A TIDBIT
It has been three months since our general manager Rick Horner started working here. In that short time he has captured the praise of many. The small things that were overlooked before are now being done. It seems a proactive approach is now being used without fabrications.
Owners have recently seen that when problems present themselves beyond the Gm’s control, he doesn’t mind working up a sweat and getting his hands a little dirty. The latest was witnessed this evening at Chicken Night. The relatively new hospitality supervisor quit without notice leaving Rick and Armando holding the Chicken Night doggie bag.
Rick rolled up his sleeves and was doing the chores with Armando. I mean nonstop work filling up the food trough, serving coffee, and everything else that makes for happy owners at this event.
If this first ninety days is any indication of what we have as a new Gm, I believe we’ve got a keeper.
Tuesday, November 17, 2009
NOVEMBER 14, 2009, COFFEE w/DIRECTORS
Pledge of Allegiance
Suggestion Box
Lot 316 had issues with lights shining directly at his residence all night. Director Pelletier said the rules prohibit that and security needs to be told to correct it.
From the Audience
Lot 870 had concernes about a young man fishing in an area that seems dangerous. Lot owner also pointed out that at times this person is trespassing.
Lot 329 asked for the update on the Rec. Hall toilets. Armando said the clog has been removed and Rick the GM said they are in the process of acquiring some toilet seat cover dispensers to keep people from using towels to cover the seat that did this last clog.
Lot ? said the service and food was wonderful at the Village Grille.
Lot 345 brought up again the problems in obtaining loans for LIV properties.
S C 120 said there have been temperature and chlorine problems with the pool again. This was supported by Dir. White that show the audience several swim wear garments that have changed color after one swim. Dir. White said she felt the Board needs to reconsider the use of Berry Pools. Dir. Guerra said the rep for Berry Pools came in here and put on a very good show, but this? Rick the GM said they recently replaced the thermostat and that was the reason for the temperature flux. He said there have been too many problems with these Berry people. He said he has talked to another company and soon will talk to several more. He said there is a 30 day notice in the Berry contract to cancel. The GM also said Berry Pools was over charging LIV $100 each month for the last six months. P. Burke said since she signed the last contract, service has declined. She said the sales rep. failed to tell Berry Pools about the $1295 a month renegotiated price, a cost that is to just monitor and chemically feed the pools.
Lot 830 commented on how nice the Park looks. P.Burke said she could not take the credit for that.
Dir. White said Dick Stabler is heading up the employee appreciation fund. She mentioned Thanksgiving dinner signup procedures and things to remember.
Lot 174 wanted to help organize the trash and treasure. Management said it was their fault because they failed to tell hospitality supervisor that he was responsible for this event.
Treas. Steffensen said they are in the talking stages on what to put in the outdoor pool island to dress it up. One suggestion was a statue of some kind.
Lot 496 commented how lovely the pelican welcome home sign looked.
P.Burke said only Security will now have keys to the tennis courts. The Coffee meeting lost their cookies over this.
Dir. Pelletier mentioned for the Board to use the microphones more often at the meetings.
WORKSHOP
Chicken night will start on Nov. 18 at a price of $7.21 including tax.
Armando started talking about dredging of the channels. This led to over a forty five minute conversation that ended up with trying to use a dredging company that will be working in this area. It sounds like a large future assessment to every owner is on its way.
Dir. Pelletier talked about the patch work that took a 50% increase in price because the Board cut back the size of the job. P. Burke said they can't get any more bids because no one except this guy who worked out of his truck up until a year ago. The thinking now is leaning toward paying him the $16,000 to do the original large job and save $8000. Dir. Bergsma again brought up the concrete repairs needed in the Sea Cottage streets.
Voting for which candidate that’s running for the Port Isabel Chamber of Commerce was brought up by P. Burke.
Dir. Gagan had a person present at the meeting to discuss the problems and cost of replacing the palm trees around the pool. It seemed the price area is around $1000 per palm times sixteen.
Treas. Steffensen talked about the budget. She said because of the increase expenses in water, trash, wages, and legal fees that there will be a minuscule amount that will be budgeted for major improvement fund (max. $15000). Dir. Montalva asked if the Village Grille is a revenue loser, why do we keep pouring money in it and still seem to express this attitude towards outsiders that we don’t want them here. The result to all this budget talk is that there will be about a 10% increase ($20 a month) in condo fees starting in March.
When asked by Dir. Pelletier about the arrangement of cabinets in the A&C room, P. Burke gave the explanation and said just how everyone is so happy with the situation.
A suggestion was made to post the recycling locations in the trash bin areas for Villagers.
Meeting over.
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Pledge of Allegiance
Suggestion Box
Lot 316 had issues with lights shining directly at his residence all night. Director Pelletier said the rules prohibit that and security needs to be told to correct it.
From the Audience
Lot 870 had concernes about a young man fishing in an area that seems dangerous. Lot owner also pointed out that at times this person is trespassing.
Lot 329 asked for the update on the Rec. Hall toilets. Armando said the clog has been removed and Rick the GM said they are in the process of acquiring some toilet seat cover dispensers to keep people from using towels to cover the seat that did this last clog.
Lot ? said the service and food was wonderful at the Village Grille.
Lot 345 brought up again the problems in obtaining loans for LIV properties.
S C 120 said there have been temperature and chlorine problems with the pool again. This was supported by Dir. White that show the audience several swim wear garments that have changed color after one swim. Dir. White said she felt the Board needs to reconsider the use of Berry Pools. Dir. Guerra said the rep for Berry Pools came in here and put on a very good show, but this? Rick the GM said they recently replaced the thermostat and that was the reason for the temperature flux. He said there have been too many problems with these Berry people. He said he has talked to another company and soon will talk to several more. He said there is a 30 day notice in the Berry contract to cancel. The GM also said Berry Pools was over charging LIV $100 each month for the last six months. P. Burke said since she signed the last contract, service has declined. She said the sales rep. failed to tell Berry Pools about the $1295 a month renegotiated price, a cost that is to just monitor and chemically feed the pools.
Lot 830 commented on how nice the Park looks. P.Burke said she could not take the credit for that.
Dir. White said Dick Stabler is heading up the employee appreciation fund. She mentioned Thanksgiving dinner signup procedures and things to remember.
Lot 174 wanted to help organize the trash and treasure. Management said it was their fault because they failed to tell hospitality supervisor that he was responsible for this event.
Treas. Steffensen said they are in the talking stages on what to put in the outdoor pool island to dress it up. One suggestion was a statue of some kind.
Lot 496 commented how lovely the pelican welcome home sign looked.
P.Burke said only Security will now have keys to the tennis courts. The Coffee meeting lost their cookies over this.
Dir. Pelletier mentioned for the Board to use the microphones more often at the meetings.
WORKSHOP
Chicken night will start on Nov. 18 at a price of $7.21 including tax.
Armando started talking about dredging of the channels. This led to over a forty five minute conversation that ended up with trying to use a dredging company that will be working in this area. It sounds like a large future assessment to every owner is on its way.
Dir. Pelletier talked about the patch work that took a 50% increase in price because the Board cut back the size of the job. P. Burke said they can't get any more bids because no one except this guy who worked out of his truck up until a year ago. The thinking now is leaning toward paying him the $16,000 to do the original large job and save $8000. Dir. Bergsma again brought up the concrete repairs needed in the Sea Cottage streets.
Voting for which candidate that’s running for the Port Isabel Chamber of Commerce was brought up by P. Burke.
Dir. Gagan had a person present at the meeting to discuss the problems and cost of replacing the palm trees around the pool. It seemed the price area is around $1000 per palm times sixteen.
Treas. Steffensen talked about the budget. She said because of the increase expenses in water, trash, wages, and legal fees that there will be a minuscule amount that will be budgeted for major improvement fund (max. $15000). Dir. Montalva asked if the Village Grille is a revenue loser, why do we keep pouring money in it and still seem to express this attitude towards outsiders that we don’t want them here. The result to all this budget talk is that there will be about a 10% increase ($20 a month) in condo fees starting in March.
When asked by Dir. Pelletier about the arrangement of cabinets in the A&C room, P. Burke gave the explanation and said just how everyone is so happy with the situation.
A suggestion was made to post the recycling locations in the trash bin areas for Villagers.
Meeting over.
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Tuesday, November 03, 2009
NOVEMBER SUGGESTIONS
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
Read more on this article...
Thursday, October 29, 2009
At the October 28th Board meeting Director Gagen brought up an idea of key cards to be used to access entry into our Park, pool facility, exercise room, billiards room, boat ramp, and tennis court.This is not the first time that this topic has been brought up, but since there have been fantastic improvements in this field in the past five years; it is well worth another look.
We as a park could monitor the use of each amenity and know the number of owners, renters, visitors, and others who made use of them. Our future cameras when installed would let Security be able to monitor each card holder to verify their identity when using the amenity without leaving the guard house.
Security at the front gate can verify the people entering our Park for a change instead of a car that just happens to have a Park sticker. It would virtually guarantee that no one could just drive in and use our amenities undetected.
It would enhance our security, make amenity analysis more accurate, and be a great selling point. It doesn't get any better that non owners paying a small fee for their temporary cards to make this item self sufficient and a constant revenue provider with no money out of the owner's pockets.
I for one think it is a great idea. Git er done.
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I for one think it is a great idea. Git er done.
OCTOBER 28, 2009 BOARD MEETING
Pledge of Allegiance
Owners Speaking on Agenda Issues – NONE
President Remarks – P. Burke asked for a moment of silence to honor and pray for those who are ill and who have recently passed away. She mentioned Warren Lee’s funeral this coming Wednesday. She talked at length about her Port Isabel pirate cruise outing where she represented LIV and took pictures of our GM dressed up as a pirate.
Managers Report – GM said there were 9 building permits, 97 work orders, and 3 violation letters sent. There are 79 lots 15 days late, 4 lots at 60 days late, and 6 lots at 90 days late on Condo fees. He talked about major improvement projects in the works, the picking up of dead fish from the red tide, and said 80 % of the common area palm trees are cut. He said the current plan is to open the restaurant on Nov. 7th. Matt Wilson is our new Hospitality/Housekeeping Supervisor, and not a manager as I first expressed. I apologize for that error.
Approval of Minutes for September - Treas. Steffensen made a correction in the minutes and made the comment that Aramark was billing LIV too late in the month to administrate corrections within that month. She will bring that up during the contract talks with Aramark. Minutes were approved.
Treasurer’s Report – Treas. Steffensen read the report. Nothing stood out as being out of line. On the Financial Profit & Loss had all revenue areas year to date were a loser except for the rental dept.
Committee Reports
a. D&E – Dir. White said it was a wonderful time this last Saturday and that next Saturday from 4-8 pm will be a Halloween cocktail party. Nov. 6th there will be Levi and the Good Times Band.
b. Golf – Dir. Pelletier N/A
c. Pool – Treas. Steffensen said the remaining 12 old pool chairs will be sold at the Trash and Treasure. She said the cost of the pool chemicals this year has been tremendous and wanted to look to see what if anything can be done in this area to save money.
d. Finance – Treas. Steffensen wanted to remind our Directors the 2010 Major Improvement projection lists she gave to them needs to be returned by Nov. 11th, in time for the that month's workshop. She said if any owner has any ideas to get with their director.
e. Other – Dir. Pelletier said he wanted a spokesperson from the stain glass group to get with him and Reta Priest to discuss what they wish to do as improvements in the Arts & Crafts room.
Unfinished Business
a. Paving Contract – Dir. Pelletier - Armando said there were two additional contractors who have yet turned in a bid, He said the Board might want to consider waiting until next year with the Winter Texans returning. P. Burke said there are spots that need immediate attention. Armando also questioned if there is enough money for this project and was told by the Board that since there will be no increase in this year's bridge assessments, the Park will be in good shape. Dir. Bergsma wanted action started now on the Sea Cottage roads and asked to get a contractor out to at least find out what the cost might be. P.Burke gave him her permission.
b. Arts & Crafts Room Counters – P. Burke said this was already talked about.
c. Other – P. Burke said she felt the Village belonging to the Better Business Bureau would not be a cost effective benefit. Action towards this cancelled.
New Business
a. Saturday Meetings – Burke proposed to change meetings back to Wednesday. Motion made that starting in Jan. 2010, Board meetings will be on Wednesday. Motion approved. Dir. Bergsma wanted to talk about having informational meetings somewhere in the Valley for the Valley owners. P. Burke said they will discuss the different ways to provide this. P. Burke proposed having a memorial gathering at the end of the year for all owners who have passed away within that year. She wanted a committee to be organized for this.
b. Building Code Committee – P. Burke directed the building code committee members to consolidate this years changes into a onetime affair to save filing cost.
c. Common Area Palm Trees – Dir. Gagen proposed replacing every Washingtonian Palm Tree that dies with a Royal palm because of its beauty and easy maintenance. This ended with Dir. Gagen and former director Ed McBride looking further into the matter.
d. Proposal and Presentation for Card Entry Security System – Dir. Gagen had Roger Rea from Superior Alarms give a presentation about key card entry systems. So far ten different accesses to certain amenities were being looked to possibly use this. The bottom-line was that this would self sufficient to the owners cost wise with the funds coming out of the renters, contractors, and etc pockets.
e. Dredging LIV Canals – Dir. Bergsma discussed the dredging our canals. It ended with P. Burke saying she has already had our Village attorney start to find out how the easement reads exactly before our Park should make plans on dredging.
Other
Break to an Executive Meeting
a. Legal strategies for pending cases
b. Strategies for other legal issues.
Adjournment
Read more on this article...
Pledge of Allegiance
Owners Speaking on Agenda Issues – NONE
President Remarks – P. Burke asked for a moment of silence to honor and pray for those who are ill and who have recently passed away. She mentioned Warren Lee’s funeral this coming Wednesday. She talked at length about her Port Isabel pirate cruise outing where she represented LIV and took pictures of our GM dressed up as a pirate.
Managers Report – GM said there were 9 building permits, 97 work orders, and 3 violation letters sent. There are 79 lots 15 days late, 4 lots at 60 days late, and 6 lots at 90 days late on Condo fees. He talked about major improvement projects in the works, the picking up of dead fish from the red tide, and said 80 % of the common area palm trees are cut. He said the current plan is to open the restaurant on Nov. 7th. Matt Wilson is our new Hospitality/Housekeeping Supervisor, and not a manager as I first expressed. I apologize for that error.
Approval of Minutes for September - Treas. Steffensen made a correction in the minutes and made the comment that Aramark was billing LIV too late in the month to administrate corrections within that month. She will bring that up during the contract talks with Aramark. Minutes were approved.
Treasurer’s Report – Treas. Steffensen read the report. Nothing stood out as being out of line. On the Financial Profit & Loss had all revenue areas year to date were a loser except for the rental dept.
Committee Reports
a. D&E – Dir. White said it was a wonderful time this last Saturday and that next Saturday from 4-8 pm will be a Halloween cocktail party. Nov. 6th there will be Levi and the Good Times Band.
b. Golf – Dir. Pelletier N/A
c. Pool – Treas. Steffensen said the remaining 12 old pool chairs will be sold at the Trash and Treasure. She said the cost of the pool chemicals this year has been tremendous and wanted to look to see what if anything can be done in this area to save money.
d. Finance – Treas. Steffensen wanted to remind our Directors the 2010 Major Improvement projection lists she gave to them needs to be returned by Nov. 11th, in time for the that month's workshop. She said if any owner has any ideas to get with their director.
e. Other – Dir. Pelletier said he wanted a spokesperson from the stain glass group to get with him and Reta Priest to discuss what they wish to do as improvements in the Arts & Crafts room.
Unfinished Business
a. Paving Contract – Dir. Pelletier - Armando said there were two additional contractors who have yet turned in a bid, He said the Board might want to consider waiting until next year with the Winter Texans returning. P. Burke said there are spots that need immediate attention. Armando also questioned if there is enough money for this project and was told by the Board that since there will be no increase in this year's bridge assessments, the Park will be in good shape. Dir. Bergsma wanted action started now on the Sea Cottage roads and asked to get a contractor out to at least find out what the cost might be. P.Burke gave him her permission.
b. Arts & Crafts Room Counters – P. Burke said this was already talked about.
c. Other – P. Burke said she felt the Village belonging to the Better Business Bureau would not be a cost effective benefit. Action towards this cancelled.
New Business
a. Saturday Meetings – Burke proposed to change meetings back to Wednesday. Motion made that starting in Jan. 2010, Board meetings will be on Wednesday. Motion approved. Dir. Bergsma wanted to talk about having informational meetings somewhere in the Valley for the Valley owners. P. Burke said they will discuss the different ways to provide this. P. Burke proposed having a memorial gathering at the end of the year for all owners who have passed away within that year. She wanted a committee to be organized for this.
b. Building Code Committee – P. Burke directed the building code committee members to consolidate this years changes into a onetime affair to save filing cost.
c. Common Area Palm Trees – Dir. Gagen proposed replacing every Washingtonian Palm Tree that dies with a Royal palm because of its beauty and easy maintenance. This ended with Dir. Gagen and former director Ed McBride looking further into the matter.
d. Proposal and Presentation for Card Entry Security System – Dir. Gagen had Roger Rea from Superior Alarms give a presentation about key card entry systems. So far ten different accesses to certain amenities were being looked to possibly use this. The bottom-line was that this would self sufficient to the owners cost wise with the funds coming out of the renters, contractors, and etc pockets.
e. Dredging LIV Canals – Dir. Bergsma discussed the dredging our canals. It ended with P. Burke saying she has already had our Village attorney start to find out how the easement reads exactly before our Park should make plans on dredging.
Other
Break to an Executive Meeting
a. Legal strategies for pending cases
b. Strategies for other legal issues.
Adjournment
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Wednesday, October 21, 2009
OCTOBER 21, 2009 COFFEE WITH THE DIRECTORS
Pledge of Allegiance
To Note: Our prayers to Dir. Pelletier’s daughter who is to have open heart surgery.
From the Directors
Dir. White thanked our GM for the pelican sign on the main entry road. There is a cocktail party with Angie from 4-6pm this Saturday and a Halloween Party with the Wranglers next Saturday from 4-8pm.
P. Burke and others welcomed everyone back.
From the Suggestion Box
Lot 359 the head of the A&C committee said since there are inadequate funds to update the Arts & Crafts room the way they want, they choose to wait.
Lot 828 said please do not consider the spending of $7000+ for these Sunday television commercials.
Lot 284 wanted to thank the GM for cleaning up the dumpster area nearest to her residence. She also asked if the fence around the dumpsters could get a fresh coat of stain.
Lot 475 said when she arrived back from up north her grass and foliage around her home was dead. It appeared it was not watered even though they made sure the sprinkler system was working properly when they left. She asked why didn’t lawn maintenance notice this happening and report it.
Lot 288 wanted to thank the Board for hiring a GM who has started to maintain the many different items within our Park.
From the Audience
Selba Campbell announced she is signing up LIV owners to vote.
Lot 744 made the comment to the Board about making a good decision putting the pelican sign up.
Because someone asked about a new assessment on our swing bridge from Txdot, it gave way to a lengthy orientation by P. Burke on the different possible ways our Bridge may be taken over, replaced, intercoastal rerouting and so forth. The bottom line was this assessment is to update the 2004 assessment rating that will help our Park in the cost of our swing bridge. This was confused with the $2500 given to Mr. Freeland for the new survey to reroute our intercoastal waterway. This later led to a long discussion on the dredging our canals.
The Village Grille will try to open on Oct. 30th. There will be new ideas on menu, chicken night, and carryout with stressing that this is your restaurant and needs your input.
Lot? An owner asked P. Burke for her short version update on LIV’s current lawsuits. P.Burke explained;
1. Smith vs.LIV & L is in the discovery stage and hopefully will be resolved soon.
2. Hamlinck vs LIV Armstrong etc, court date is in November.
3. Cowen is in discovery.
4. Arroyo Cablevision court date is Nov. 10th.
Tom Cain said all owners need to register with Mrs. Campbell to increase our capacity to sway the city and county on our bridge needs.
Lot 251 said propositions 2, 8, 9, and 11 need to be voted yes by owners. P. Burke then took it upon herself to read word for word each proposition along with her comments for each.
Workshop / Agendas
This opened with the announcement that Welcome Center employees have come down with the H1N1 flu virus.
Dir. Montalva-none
Dir. Gagan-none
Dir. Bergsma wants to include Sea Cottage roads to the patchwork and start the ball rolling on getting the Cowen Group involved on dredging certain canals.
Dir. White asked about the video conferencing. It seems that there were only 12 responses to the article put in the newsletter, but it will be brought back up in January. It was also asked about what exactly was done to correct the outdoor pool problems. Tres. Steffensen and Burke said a valve was opened and a leak was repaired. There was a debate as to if there was any suction happening in the middle skimmers. There was a discussion about how to handle the differences between owners in remodeling Arts and Crafts room.
Dir. Guerra-none
Dir. Pelletier said he is still working on the street repairs which led to a twenty minute discussion on different streets in need of repair.
VP Halback-none
Tres. Steffensen started with wanting the Board to categorize by importance the list of major improvement projects, work on projecting their accurate costs, and turn them back in by November 9th. There was a broad range of reserve fund items discussed. P. Burke made the comment that if an owner wants any input on these projects, they need to talk to their Director.
P. Burke said there will be an executive meeting after the next regular meeting to discuss the continuing litigation issues. She mentioned that Saturday meetings will probably change back to Wednesday.
Adjourned
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Pledge of Allegiance
To Note: Our prayers to Dir. Pelletier’s daughter who is to have open heart surgery.
From the Directors
Dir. White thanked our GM for the pelican sign on the main entry road. There is a cocktail party with Angie from 4-6pm this Saturday and a Halloween Party with the Wranglers next Saturday from 4-8pm.
P. Burke and others welcomed everyone back.
From the Suggestion Box
Lot 359 the head of the A&C committee said since there are inadequate funds to update the Arts & Crafts room the way they want, they choose to wait.
Lot 828 said please do not consider the spending of $7000+ for these Sunday television commercials.
Lot 284 wanted to thank the GM for cleaning up the dumpster area nearest to her residence. She also asked if the fence around the dumpsters could get a fresh coat of stain.
Lot 475 said when she arrived back from up north her grass and foliage around her home was dead. It appeared it was not watered even though they made sure the sprinkler system was working properly when they left. She asked why didn’t lawn maintenance notice this happening and report it.
Lot 288 wanted to thank the Board for hiring a GM who has started to maintain the many different items within our Park.
From the Audience
Selba Campbell announced she is signing up LIV owners to vote.
Lot 744 made the comment to the Board about making a good decision putting the pelican sign up.
Because someone asked about a new assessment on our swing bridge from Txdot, it gave way to a lengthy orientation by P. Burke on the different possible ways our Bridge may be taken over, replaced, intercoastal rerouting and so forth. The bottom line was this assessment is to update the 2004 assessment rating that will help our Park in the cost of our swing bridge. This was confused with the $2500 given to Mr. Freeland for the new survey to reroute our intercoastal waterway. This later led to a long discussion on the dredging our canals.
The Village Grille will try to open on Oct. 30th. There will be new ideas on menu, chicken night, and carryout with stressing that this is your restaurant and needs your input.
Lot? An owner asked P. Burke for her short version update on LIV’s current lawsuits. P.Burke explained;
1. Smith vs.LIV & L is in the discovery stage and hopefully will be resolved soon.
2. Hamlinck vs LIV Armstrong etc, court date is in November.
3. Cowen is in discovery.
4. Arroyo Cablevision court date is Nov. 10th.
Tom Cain said all owners need to register with Mrs. Campbell to increase our capacity to sway the city and county on our bridge needs.
Lot 251 said propositions 2, 8, 9, and 11 need to be voted yes by owners. P. Burke then took it upon herself to read word for word each proposition along with her comments for each.
Workshop / Agendas
This opened with the announcement that Welcome Center employees have come down with the H1N1 flu virus.
Dir. Montalva-none
Dir. Gagan-none
Dir. Bergsma wants to include Sea Cottage roads to the patchwork and start the ball rolling on getting the Cowen Group involved on dredging certain canals.
Dir. White asked about the video conferencing. It seems that there were only 12 responses to the article put in the newsletter, but it will be brought back up in January. It was also asked about what exactly was done to correct the outdoor pool problems. Tres. Steffensen and Burke said a valve was opened and a leak was repaired. There was a debate as to if there was any suction happening in the middle skimmers. There was a discussion about how to handle the differences between owners in remodeling Arts and Crafts room.
Dir. Guerra-none
Dir. Pelletier said he is still working on the street repairs which led to a twenty minute discussion on different streets in need of repair.
VP Halback-none
Tres. Steffensen started with wanting the Board to categorize by importance the list of major improvement projects, work on projecting their accurate costs, and turn them back in by November 9th. There was a broad range of reserve fund items discussed. P. Burke made the comment that if an owner wants any input on these projects, they need to talk to their Director.
P. Burke said there will be an executive meeting after the next regular meeting to discuss the continuing litigation issues. She mentioned that Saturday meetings will probably change back to Wednesday.
Adjourned
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Monday, October 19, 2009
A TIDBIT
At the September’s Board meeting it was asked why the new Webinar system was not in operation with telecasting our Board meetings via the internet. Last April the Board told owners this was to start in August when Director Bergsma returned. I don’t recall it later being openly discussed at any meeting but understand now that our Board has decided to cancell this because there was so little response from owners.
This invaluable service would cost less a year than our Village pays a month for th inept service from Berry Pools. Might it be possible that only a few owners read this one and only Webinar system article posted in our June’s newsletter? After all, this was when the LIV’s new website was first initiated with all kinds of technical problems unresolved until the following month.. In addition the article really didn’t indicate it wanted any immediate response. It just asked if owners had some kind of input to share.
The Board might find that there may be many more owners wanting this service more than the Rental Department and Berry Pools combined. Shouldn't the Board give the Webinar system a chance? Maybe at least a year’s worth of service before making a decision?
Director Bergsma, we need you.
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Sunday, October 18, 2009
Concern- Compliment- Comment
Will owners question the spending of their money for two managers acting as GM for three and a half months? Can any owner argue that these two salaried managers don’t deserve receiving a bonus for their 105 days worth of additional obligations when after last year’s hurricane, salaried management were awarded over $11,000 for their 5 day additional effort?
If they do ask questions, will it include if this generous bonus of undisclosed proportions is for what these managers did or was it a cost for what our ex Gm and Aramark didn’t do.
Will anyone add an inquiry if two day notices of retirement from Aramark employees holding the most important management positions are long enough to find a replacement? Does Aramark condone these notices in believing that it is in the best interest to their clients? One would think not but then again one might also think Aramark should have policies they enforce not to allow two day notices like this to happen at all?
Why on earth with ARAMARK having in their words approximately 260,000 employees serving clients in this field, did it take over 60 days to find a minuscule number (4) of GM candidates to choose from?
Should the question be raise of why our Board didn’t feel it necessary to demand his stay until the replacement was found?
One wonders when will this Park start to hold Aramark and their $100,000+ annual fee for managerial support a wee bit more accountable for actions or non-actions.
Owners wish to know if they paid Aramark for any GM services or related expenses (e.g. vacation, sick, bonus, or severance days) from May through August 2009? Did Park owners contribute to the new manager’s relocation costs or is it Aramark’s responsibility since it was their employee who decided to retire attached with their blessing? Concerned owners feel they deserve to know all expenses they pay for and what has been the total price tag to replace this retired GM starting from when he gave his two day notice.
Should not all Park expenditures using Villager’s money have total transparency?
You make the call!
Read more on this article...
Will owners question the spending of their money for two managers acting as GM for three and a half months? Can any owner argue that these two salaried managers don’t deserve receiving a bonus for their 105 days worth of additional obligations when after last year’s hurricane, salaried management were awarded over $11,000 for their 5 day additional effort?
If they do ask questions, will it include if this generous bonus of undisclosed proportions is for what these managers did or was it a cost for what our ex Gm and Aramark didn’t do.
Will anyone add an inquiry if two day notices of retirement from Aramark employees holding the most important management positions are long enough to find a replacement? Does Aramark condone these notices in believing that it is in the best interest to their clients? One would think not but then again one might also think Aramark should have policies they enforce not to allow two day notices like this to happen at all?
Why on earth with ARAMARK having in their words approximately 260,000 employees serving clients in this field, did it take over 60 days to find a minuscule number (4) of GM candidates to choose from?
Should the question be raise of why our Board didn’t feel it necessary to demand his stay until the replacement was found?
One wonders when will this Park start to hold Aramark and their $100,000+ annual fee for managerial support a wee bit more accountable for actions or non-actions.
Owners wish to know if they paid Aramark for any GM services or related expenses (e.g. vacation, sick, bonus, or severance days) from May through August 2009? Did Park owners contribute to the new manager’s relocation costs or is it Aramark’s responsibility since it was their employee who decided to retire attached with their blessing? Concerned owners feel they deserve to know all expenses they pay for and what has been the total price tag to replace this retired GM starting from when he gave his two day notice.
Should not all Park expenditures using Villager’s money have total transparency?
You make the call!
Read more on this article...
Wednesday, October 07, 2009
OCTOBER SUGGESTIONSWe would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
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BOARD MEETING 9/30/2009
Pledge of Allegiance
Owners Speaking
Lot 744 talked about the manner in how the Board is acquiring sealed bids
from contractors. Example given was the sealed bid assumed opened for the first time at the last Coffee Meeting was actually sent to LIV and an Aramark employee put it in an envelope and sealed it before the meeting. Also discussed was the lack of getting the necessary three bids. Example given was the five step asphalt repair.
Presidents Remarks-Burke
Had nothing but small talk
Manager Report-Horner
All work orders completed, seven building permits, condo fees late, problem letters sent to owners, 4 returned. Armando was sick and missed the meeting.
Directors Speaking
P.Burke made comments about the letter sent to an owner about their grill on top of their shed for about ten minutes. Also Dir. Guerra and P. Burke talked back and forth about code violations on this undisclosed lot number.
Approval of Minutes July
Motion made and past.
Treasurer’s Report-Steffensen
Treas. Stefffensen went through the report line by line. Profit and loss-net income and every center was a higher loss than last year except the news letter. She talked about the various bonds that LIV has.There was questions of why we are keeping the restaurant open if it keeps losing money along with if it is a true amenity, why isn’t it open year round?
Committee’s Reports
a. D&E-White said there will be two events in October, a cocktail party on the 24th w/Angie, and a Halloween party on the 31st w/ Mangling Wranglers
b. Golf-Pelletier-N/A
c. Pool-Steffensen said old wrist bands will not be allowed to be exchanged.
d. Finance-Steffensen N/A
e. Other-Burke said there is an opening for the Security Committee. Anyone interested is to put a letter in her box. There was mentioned about a Securitas score card.
Unfinished Business
a. Paving Contract-Pelletier discussed the patching and the receiving of only one bid. Made a motion to approve $16,989 to repair rated items 1 and 2 on his list. After some discussion the motion was removed and tabled due to discovering no warranty and that the contractor having less than a year background. Owner SC 57 asked Dir. Pelletier if he rated East and West Scallop for any repairs. Dir. Pelletier replied no. Owner said there were several large pot holes he would like to show him.
b. Refrigeration Bids-Steffensen discussed three bids for one refrigerator to replace two in the restaurant. A Village owner helped the Board understand the energy efficiency differences between the three and favored going with the cheapest bid. Motion made to approve $3589 plus tax for new refrigerator. Motion approved. There was a longer discussion on what to do with the old regrigerators.
c. Rental Hall Rates & Forms-Burke spent twenty minutes going through all the rates and logic behind the rates. Rates were too numerous to mention. P.Burke verbally motioned for one of the director to make a motion to approve the changes. Motion made and passed.
d. Arts & Crafts-Burke said she couldn’t discuss this topic since Armando was not present. Then there was some orientation by our ex-gm and his wife on what changes they wanted to have in the room.
New Business
a. Pool Tables-Halbach made a motion to approve $3400 to recover the pool tables. Motion passed.
b. Better Business Bureau-Burke said she didn’t have the time to get to it yet. Moved to table.
c. Dog Issue-Burke said an owner wanted permission to keep puppies after breeding. P.Burke had questions about if this is a business along with receiving complaints about controlling her existing dogs. P. Burke asked the Board if we want to encourage or discourage this owner.
d. Clarification of 6.3 Policy-Use of Owners Lounge-Burke discussed the wording and it was decided that owners only can use the lounge, no owner sponsoring for renters or others. Not included here was P.Burke 15 minute reading word for word of the rules along with her comments? Also said the $50 charge is a refundable deposit and not a non refundable fee.
e. Lot 795 & 796 Owner Wanting Hearing-Montalvo-P.Burke spoke on this saying this will be talked about in executive session.
f. Ole Television Presentation Eddie and Sandy gave a sales pitch to have our Village sponsor a show or have commercial spots. These people cater the high income audience market in the Valley and Mexico. Costs start at around $7500.
Other Some small talk and broke to go to an executive session.
Adjournment
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Pledge of Allegiance
Owners Speaking
Lot 744 talked about the manner in how the Board is acquiring sealed bids
from contractors. Example given was the sealed bid assumed opened for the first time at the last Coffee Meeting was actually sent to LIV and an Aramark employee put it in an envelope and sealed it before the meeting. Also discussed was the lack of getting the necessary three bids. Example given was the five step asphalt repair.
Presidents Remarks-Burke
Had nothing but small talk
Manager Report-Horner
All work orders completed, seven building permits, condo fees late, problem letters sent to owners, 4 returned. Armando was sick and missed the meeting.
Directors Speaking
P.Burke made comments about the letter sent to an owner about their grill on top of their shed for about ten minutes. Also Dir. Guerra and P. Burke talked back and forth about code violations on this undisclosed lot number.
Approval of Minutes July
Motion made and past.
Treasurer’s Report-Steffensen
Treas. Stefffensen went through the report line by line. Profit and loss-net income and every center was a higher loss than last year except the news letter. She talked about the various bonds that LIV has.There was questions of why we are keeping the restaurant open if it keeps losing money along with if it is a true amenity, why isn’t it open year round?
Committee’s Reports
a. D&E-White said there will be two events in October, a cocktail party on the 24th w/Angie, and a Halloween party on the 31st w/ Mangling Wranglers
b. Golf-Pelletier-N/A
c. Pool-Steffensen said old wrist bands will not be allowed to be exchanged.
d. Finance-Steffensen N/A
e. Other-Burke said there is an opening for the Security Committee. Anyone interested is to put a letter in her box. There was mentioned about a Securitas score card.
Unfinished Business
a. Paving Contract-Pelletier discussed the patching and the receiving of only one bid. Made a motion to approve $16,989 to repair rated items 1 and 2 on his list. After some discussion the motion was removed and tabled due to discovering no warranty and that the contractor having less than a year background. Owner SC 57 asked Dir. Pelletier if he rated East and West Scallop for any repairs. Dir. Pelletier replied no. Owner said there were several large pot holes he would like to show him.
b. Refrigeration Bids-Steffensen discussed three bids for one refrigerator to replace two in the restaurant. A Village owner helped the Board understand the energy efficiency differences between the three and favored going with the cheapest bid. Motion made to approve $3589 plus tax for new refrigerator. Motion approved. There was a longer discussion on what to do with the old regrigerators.
c. Rental Hall Rates & Forms-Burke spent twenty minutes going through all the rates and logic behind the rates. Rates were too numerous to mention. P.Burke verbally motioned for one of the director to make a motion to approve the changes. Motion made and passed.
d. Arts & Crafts-Burke said she couldn’t discuss this topic since Armando was not present. Then there was some orientation by our ex-gm and his wife on what changes they wanted to have in the room.
New Business
a. Pool Tables-Halbach made a motion to approve $3400 to recover the pool tables. Motion passed.
b. Better Business Bureau-Burke said she didn’t have the time to get to it yet. Moved to table.
c. Dog Issue-Burke said an owner wanted permission to keep puppies after breeding. P.Burke had questions about if this is a business along with receiving complaints about controlling her existing dogs. P. Burke asked the Board if we want to encourage or discourage this owner.
d. Clarification of 6.3 Policy-Use of Owners Lounge-Burke discussed the wording and it was decided that owners only can use the lounge, no owner sponsoring for renters or others. Not included here was P.Burke 15 minute reading word for word of the rules along with her comments? Also said the $50 charge is a refundable deposit and not a non refundable fee.
e. Lot 795 & 796 Owner Wanting Hearing-Montalvo-P.Burke spoke on this saying this will be talked about in executive session.
f. Ole Television Presentation Eddie and Sandy gave a sales pitch to have our Village sponsor a show or have commercial spots. These people cater the high income audience market in the Valley and Mexico. Costs start at around $7500.
Other Some small talk and broke to go to an executive session.
Adjournment
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Sunday, September 27, 2009
9/23/ 2009 COFFEE WITH THE DIRECTORS
Pledge of Allegiance
Directors Gagan, Bergsma, and Montalva were not present
From the Suggestion Box
SC 13 wanted the grass mowed and said whoever put in the asphalt in front of the Activity Center should not be paid for doing such a poor job. He also asked who OK’d that work.
Lot ? Asked if the rusted hot tub heater chimney pipes are going to be replaced?
Lot 288 thanked our new GM and maintenance staff for fixing some the things that have been an eyesore for so long.
Comments from the Directors
Director Guerra asked if the BBQ sitting on top of a structure had been removed. Response was notification letter was sent about code violation and haven’t received a response.
Director White said a Mr. Flores from the Census Bureau would like an audience with the Villagers.
Armando explained why the mowing was behind. There was rain and a death in the family that affected several employees. He also mentioned that he and the new GM were mowing.
Comments from the audience
Lot 870 gave a compliment to security. He also said he had continuous problems with barking dogs from a certain Sea Cottage.
After being asked, our Bridge Board President explained that two of the bridge lawsuits that LIV had previously won are being appealed.
Lot 870 said he had smelled a sewage odor around the pool. P. Burke said it is coming from Sun Harbor.
Lot ? Asked if at the next meeting there can be a discussion about what can be done with her problem of getting mortgage loans in our Park.
It needs to be noted that the manager in charge of Securitas, Mr. Salazar has been to every Coffee meeting since he took over the position.
Workshop
Treas. Steffensen said she would like to talk about at the next meeting that they are getting three bids for our refrigerator in Village Grille that has rusted out and needs to be replaced. The restaurant ceiling is being worked on. The menu is going to be changed a little. She will discuss the LIV’s CD. There was a question about trading out pool wrist bands because of sanitary reasons.
V.P. Halbach said he went to a dust meeting on what things that can be done solve this problem. Mulching certain areas was mentioned. He said he would keep everyone posted at what happens in the upcoming meetings. He made a negative comment about our Village Attorney. He mentioned the pool tables need to be recovered again, and the cost will be brought up at the Reg. Meeting.
Dir. Pelletier said in his opinion the hurricane manual was very well done and will be on the web site. He and Dir. Guerra opened one sealed bid for the road repairs.
Director Guerra asked if they could cut the rust off and replace the metal on that refrigerator for the restaurant. Answer was no.
Dir. White gave the update on the sound system and lights for D&E. She said Hot Dog day was a success and raised $ 320 for habitat of humanity. She had questions on mosquito fogging and asked if there can be less fogging the streets and more in the grass area this year.
P. Burke talked about possibly joining the Better Business Bureau. She said she had received two invitations from the Port Isabel Table of Commerce to join festivities which she and the GM will attend. Boys and Girls Club wants LIV to be sponsors which will be talked about at the next meeting. The committee formed for pricing the rent of the Rec. Hall came up with a list of charges. After P.Burke went through all of it, there still was some confusion about the charges which seemed to take this back to the drawing board. There was an issue about an owner asking if they could keep a litter of puppies for several weeks until they are sold. P. Burke asked the audience if anyone would like to make a comment on this. Larry DeMalade raised his hand and asked when is the work to be completed here in the Arts & Crafts room.
Dir. Pelletier wanted owners to send a bunch of letters to the City of Port Isabel about a condemned property being an eyesore on Garcia St.
There was small talk that did not pertain to the workshop.
Meeting adjourned.
Read more on this article...
Pledge of Allegiance
Directors Gagan, Bergsma, and Montalva were not present
From the Suggestion Box
SC 13 wanted the grass mowed and said whoever put in the asphalt in front of the Activity Center should not be paid for doing such a poor job. He also asked who OK’d that work.
Lot ? Asked if the rusted hot tub heater chimney pipes are going to be replaced?
Lot 288 thanked our new GM and maintenance staff for fixing some the things that have been an eyesore for so long.
Comments from the Directors
Director Guerra asked if the BBQ sitting on top of a structure had been removed. Response was notification letter was sent about code violation and haven’t received a response.
Director White said a Mr. Flores from the Census Bureau would like an audience with the Villagers.
Armando explained why the mowing was behind. There was rain and a death in the family that affected several employees. He also mentioned that he and the new GM were mowing.
Comments from the audience
Lot 870 gave a compliment to security. He also said he had continuous problems with barking dogs from a certain Sea Cottage.
After being asked, our Bridge Board President explained that two of the bridge lawsuits that LIV had previously won are being appealed.
Lot 870 said he had smelled a sewage odor around the pool. P. Burke said it is coming from Sun Harbor.
Lot ? Asked if at the next meeting there can be a discussion about what can be done with her problem of getting mortgage loans in our Park.
It needs to be noted that the manager in charge of Securitas, Mr. Salazar has been to every Coffee meeting since he took over the position.
Workshop
Treas. Steffensen said she would like to talk about at the next meeting that they are getting three bids for our refrigerator in Village Grille that has rusted out and needs to be replaced. The restaurant ceiling is being worked on. The menu is going to be changed a little. She will discuss the LIV’s CD. There was a question about trading out pool wrist bands because of sanitary reasons.
V.P. Halbach said he went to a dust meeting on what things that can be done solve this problem. Mulching certain areas was mentioned. He said he would keep everyone posted at what happens in the upcoming meetings. He made a negative comment about our Village Attorney. He mentioned the pool tables need to be recovered again, and the cost will be brought up at the Reg. Meeting.
Dir. Pelletier said in his opinion the hurricane manual was very well done and will be on the web site. He and Dir. Guerra opened one sealed bid for the road repairs.
Director Guerra asked if they could cut the rust off and replace the metal on that refrigerator for the restaurant. Answer was no.
Dir. White gave the update on the sound system and lights for D&E. She said Hot Dog day was a success and raised $ 320 for habitat of humanity. She had questions on mosquito fogging and asked if there can be less fogging the streets and more in the grass area this year.
P. Burke talked about possibly joining the Better Business Bureau. She said she had received two invitations from the Port Isabel Table of Commerce to join festivities which she and the GM will attend. Boys and Girls Club wants LIV to be sponsors which will be talked about at the next meeting. The committee formed for pricing the rent of the Rec. Hall came up with a list of charges. After P.Burke went through all of it, there still was some confusion about the charges which seemed to take this back to the drawing board. There was an issue about an owner asking if they could keep a litter of puppies for several weeks until they are sold. P. Burke asked the audience if anyone would like to make a comment on this. Larry DeMalade raised his hand and asked when is the work to be completed here in the Arts & Crafts room.
Dir. Pelletier wanted owners to send a bunch of letters to the City of Port Isabel about a condemned property being an eyesore on Garcia St.
There was small talk that did not pertain to the workshop.
Meeting adjourned.
Read more on this article...
Friday, September 04, 2009
OUR CEMENT POND
It seems like every six months or so, we get the privilege to hear another sales pitch from Steve, the Berry Pool guy. I believe most owners know why. At the last Coffee Meeting he showed up to tell owners what made our water again turned green and why we need to use his services. Let’s review some of what Steve said.
The Backwash Blame
This last batch of cloudy green water which tested having no chlorine was in Steve's words “a little incident.” The culpability for creating such pond scum did not fall on his faulty solenoid valve that he had trouble replacing or his company’s ineptness towards this every second monitoring system. No sir, Mr. pointing finger almost pierced the body of our pool employee who was accused of removing all the water’s stabilizer (cyanuric acid) while backwashing the water out of the pool for an accidental forty five minutes. On the surface this seemed plausible. So let’s review his rationale.
In swimming pool water, cyanuric acid does not float on the top but partially surrounds the chlorine on a molecular level, to protect the chlorine and prevent it from being quickly burned off and used up by the sun.
Most owners may not realize that our outdoor pool can be backwash forty five minutes, two hours, or all day and will drain close to the same amount of water. The water loss stays near the same because once you drained below the skimmer line; you start pumping air instead of water, along with ruining the pump’s seals and eventually the pump. This employee could have only lowered the outdoor pool water level by inches with this accidental draining.
Records show if one wishes to reduce their stabilizer, they must replace approximately 25% of their pool water with fresh water. This figures to be about 22,500 gallons when talking about our outdoor pool and that’s just to reduce the stabilizer, not eliminate it.
The proper way to drain our outdoor pool water is to close the skimmer valve located in the big filter room and use only the bottom drain. Forty five minutes worth of doing that would drain about 13,000 gallons (14% of the pool water).
This accidental backwash did not create our pool facility’s water problem and someone owes this employee an apology. It appears the culprit is once again having a long duration of no chlorine being dispensed into the pool water, which turns that pointing finger around.
On top of their exorbitant monthly charge, our Board is now paying Berry Pools a very tidy sum to try to control this newly developed algae growth which had seemed to flourish in our latest high quality lagoon water.
Berry Pools is supposed to provide our Pool facility with water that’s balanced. That means the pool water’s chlorine; pH, alkalinity, and acidity are kept in line to make the water quality good for both people and equipment. It seems far too often though, our Park has been getting inconsistent water quality and periodic slick talking lip service.
Chemical Cost Higher?
At the Board meeting both Ms. Burke and Steve emphasize an increase in chemical usage. Common sense would tell most owners that more sun, more heat, more people, would mean more chemicals. Why mention it at all unless preparing the owners for chemical costs that are going through the roof. Is our Park still paying less for chemicals since hiring Berry Pools as Ms. Burke had claimed? Last year’s cost was a little difficult to compare with because of hurricane Dolly.
When Ms. Burke did say we are using more chemicals, she also said the Park is now being charged less per item/gallon. That may actually translate into our Park is not paying Berry Pools the full “Market Price” for a change. Has anyone read a word like “wholesale” in Berry Pool’s contract?
Virginia Graeme Baker Pool and Spa Safety Act
Steve threw this fear into everyone’s hearts about how the Federal Government is fining any organization up to $1.8 million who are not in compliance with the Virginia Graeme Baker Pool and Spa Safety Act. He also said there is this attorney frenzy happening as a result.
The Virginia Graeme Baker Pool and Spa Safety Act started on December 2008, and stated that each public pool and spa in the United States must be equipped with anti-entrapment devices or systems that comply with the ASME/ANSI 112.19.8 performance standard. That’s it, entrapment devices.
Please note though that our indoor pool may still not be in compliance since it appears each of the bottom drains seem to operate individually with its own pump.
Certified Pool Operator?
Steve was adamant about staff members who manually maintain our pool facility have to be licensed and certified technicians to be in compliance. Then Steve tells the audience he’s certified and proud to say his whole staff was.
The next thing we will to be hearing is the Board wanting to pay Berry Pools for some certification training.
Even though it is a good idea to have a certified pool operator in charge of you facility, it doesn’t guarantee that person knows what they are doing. (Case in point, see ex-gm)
It seems the Texas State Codes do not mandate a CPO or the equivalent towards organizations like our Village. Please read below.
The Texas Administrating Code
Subchapter L
Standards for Public Pools and Spas
265.203
(a) Required operator certification for certain types of post-10/01/99 and pre-10/01/99 pools and spas. Post-10/01/99 and pre-10/01/99 Class A or B pools and Class D pools operated in conjunction with a Class A or B pool shall be maintained under the supervision and direction of a properly trained and certified operator who is responsible for the sanitation, safety, and proper maintenance of the pool or spa, and for maintaining all physical and mechanical equipment and records. Training and certification can be obtained by completion of one of the following courses or their equivalent:
(1) the NRPA, "Aquatic Facility Operator" (A.F.O.);
(2) the NSPF, "Certified Pool-Spa Operator" (C.P.O.);
(3) YMCA, "Pool Operator on Location" (P.O.O.L.);
(4) the NSPI, "Professional Pool & Spa Operator" (P.P.S.O.); or
(5) the ASPSA, "Licensed Aquatic Facility Technician" (L.A.F.T.).
(Please notice that a Class C pool does not have this requirement.)
Definitions of pool classes
265.182
(A) Class A pool--Any pool used, with or without a fee, for accredited competitive aquatic events such as Federation Internationale De Natation Amateur (FINA), United States Swimming, United States Diving, National Collegiate Athletic Association (NCAA), National Federation of State High School Associations (NFSHSA), events. A Class A pool may also be used for recreation.
B) Class B pool--Any pool used for public recreation and open to the general public with or without a fee.
(C) Class C pool--Any pool operated for and in conjunction with:
(i) lodging such as hotels, motels, apartments, condominiums, or mobile home parks;
(ii) property owner associations, private organizations, or clubs; or
(iii) a school, college or university while being operated for academic or continuing education classes. The use of such a pool would be open to occupants, members or students, etc., and their guests but not open to the general public.
.
(D) Class D pool--A wading pool with a maximum water depth of 24 inches at any point.
My Opinion
My Opinion
For the past two years Berry Pools has cost far more and has done considerably less than a qualified pool attendant. It has not provided the expected assurance that the water chemistry in this pool facility is always satisfactory. The problems of the past have not been improved upon from this costly service. Steve was correct in saying that water chemistry is a science, but it sure doesn’t take a missile scientist to realize we have a dud here.
Read more on this article...
Thursday, September 03, 2009
SEPTEMBER SUGGESTIONS
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
Read more on this article...
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
Wednesday, September 02, 2009
AUGUST 29, 2009 BOARD OF DIRECTORS MEETING
Pledge of Allegiance
Roll Call
Dir. Halbach not present
Owners Speaking On Agenda Items
Lot 828 had questions of the GM on the checking account. It came to light that any amount over $1000 has to be sign by Board Members.
Lot 834 had issues on the appearanceof of certain rental property, wants it maintained.
Lot 280 had parking lot suggestions for our Welcome center.
Lot 828 commented on the $1000 GM limit. He said he has had the experience of receiving multiple checks to pay for a single item.
Lot 461 had a concern on security and was introduced to the head of Securitas who was at the meeting.
President’s Remarks (Follow up from the Coffee with the Directors.)
Letter was sent to owner who had their grill on top of a box.
The sprinklers were fixed around the miniature golf.
Palm trimming is being done.
Lot 267 still is working through the attorney.
Lot 549 boat trailer has been removed.
Golf course pump house door was fixed.
Ordered signs for the Welcome center parking area along with no dog allowed signs for the pool.
Pool rails are still waiting to be installed.
Pool will be closed from Monday the 31st through Saturday the 5th for getting the black algae in our pool under control.
Lot 82 was sent a letter about their shed damage.
Letters were sent to the owners who have left their Recreation Vehicles too long without applying skirting and tie downs.
Publishing reports in our Newsletter of owners in arrears was not recommended by our Village Attorney. P.Burke said it was her own opinion not to publicize and recommended someone to make a motion to keep policy the same. Motion was made and passed.
Managers Reports
Armando had his usual report
Rick Horner, the GM, said he was trying to address as many of the issues as possible and anyone having a problem to please call him.
Approval of Minutes
Motion made and passed
Treasury Reports
The report figures were read. It was mentioned that our Board has spent out of our major improvement fund $138,301.00, which is almost double from last year.
Revenue Center have the Village Grill -$ 9,379, Golf Course -$ 4,731, Rental Office $ 24,061, Laundry -$ 607, Newsletter $ 421.
Treas. Steffensen said the Golf Course water and wage cost have increased this year. The rental increase was due to a $ 38,712 insurance check from last year, so the Rental Department actually lost -$14651 so far this year. There was no good reason given for why our Park lost money in the laundry other than not enough revenue was generated.
Committee Reports
D&E (Dir.White) mentioned the $593 July 4th cook off donation from David and Arlene Garcia. Cocktail party was mentioned along with the Karaoke Party.
Golf (Dir. Pelltier) Nothing
Pool and Finance (Treas. Steffensen) Wrist bands revenue is $9,624 and band color will change in May of each year. The new auditor will be Juan Rivera until the end of this year at the same cost. There is a need to review late fee policies that seem to being followed correctly. There was a motion passed to pay the $22,473 sinkhole repairs by the Rubio Brothers out of the allocations saved for the outdoor pool.
Other
Unfinished Business
Litigation: Arroyo cable lawsuit court date has been set for Jan. 25, 2010. Smith case had nothing new. Hamlinck case is set for November 6. The Cowen case is still in discovery mode.
Steffensen: Rental Check in Procedures. After further review of the by-laws, we would be in violation of our rules by making a new form that the owner has to sign giving permission to rent.
There was a short intermission so the President could use the bathroom.
Guerra: Cameron County Chief Appraiser to address to LIV owners Jan 2010. P.Burke asked our GM to contact the appraiser office.
Pelletier Lot 88 Persons living under deck (below flood level.) Owner will be notified that this is in violation of Village and possibly county codes.
Hot Dog Day September 5th 11-2pm Motion made and was passedf or the Benefit for the habitat of humanity called hot dog day.
Burke
1. Resolution to put new GM on checking account. Motion made and passed.
2. Review of Rec. Hall rental policy. After a lengthy back and forth, this was tabled.
3. Canal Silting. P.Burke gave the same speech as in the Coffee Meeting about her point of view. GM to contact Army Corp of Engineers.
4. Welcome Center parking limits. Signs ordered. 30 minute check in approved
5. Check in fees & procedure was discussed earlier.
6. Builder permit application- owner signature. P.Burke asked for a motion that owner sign form in office or have a notarized copy in hand. Motion made and passed.
Other. Talk about getting bids and their procedure. Talk about Berry Pools training our employees.
Adjournment. The Board went into an executive meeting. There was no announcement of the general reason for the executive meeting. Read more on this article...
Pledge of Allegiance
Roll Call
Dir. Halbach not present
Owners Speaking On Agenda Items
Lot 828 had questions of the GM on the checking account. It came to light that any amount over $1000 has to be sign by Board Members.
Lot 834 had issues on the appearanceof of certain rental property, wants it maintained.
Lot 280 had parking lot suggestions for our Welcome center.
Lot 828 commented on the $1000 GM limit. He said he has had the experience of receiving multiple checks to pay for a single item.
Lot 461 had a concern on security and was introduced to the head of Securitas who was at the meeting.
President’s Remarks (Follow up from the Coffee with the Directors.)
Letter was sent to owner who had their grill on top of a box.
The sprinklers were fixed around the miniature golf.
Palm trimming is being done.
Lot 267 still is working through the attorney.
Lot 549 boat trailer has been removed.
Golf course pump house door was fixed.
Ordered signs for the Welcome center parking area along with no dog allowed signs for the pool.
Pool rails are still waiting to be installed.
Pool will be closed from Monday the 31st through Saturday the 5th for getting the black algae in our pool under control.
Lot 82 was sent a letter about their shed damage.
Letters were sent to the owners who have left their Recreation Vehicles too long without applying skirting and tie downs.
Publishing reports in our Newsletter of owners in arrears was not recommended by our Village Attorney. P.Burke said it was her own opinion not to publicize and recommended someone to make a motion to keep policy the same. Motion was made and passed.
Managers Reports
Armando had his usual report
Rick Horner, the GM, said he was trying to address as many of the issues as possible and anyone having a problem to please call him.
Approval of Minutes
Motion made and passed
Treasury Reports
The report figures were read. It was mentioned that our Board has spent out of our major improvement fund $138,301.00, which is almost double from last year.
Revenue Center have the Village Grill -$ 9,379, Golf Course -$ 4,731, Rental Office $ 24,061, Laundry -$ 607, Newsletter $ 421.
Treas. Steffensen said the Golf Course water and wage cost have increased this year. The rental increase was due to a $ 38,712 insurance check from last year, so the Rental Department actually lost -$14651 so far this year. There was no good reason given for why our Park lost money in the laundry other than not enough revenue was generated.
Committee Reports
D&E (Dir.White) mentioned the $593 July 4th cook off donation from David and Arlene Garcia. Cocktail party was mentioned along with the Karaoke Party.
Golf (Dir. Pelltier) Nothing
Pool and Finance (Treas. Steffensen) Wrist bands revenue is $9,624 and band color will change in May of each year. The new auditor will be Juan Rivera until the end of this year at the same cost. There is a need to review late fee policies that seem to being followed correctly. There was a motion passed to pay the $22,473 sinkhole repairs by the Rubio Brothers out of the allocations saved for the outdoor pool.
Other
Unfinished Business
Litigation: Arroyo cable lawsuit court date has been set for Jan. 25, 2010. Smith case had nothing new. Hamlinck case is set for November 6. The Cowen case is still in discovery mode.
Steffensen: Rental Check in Procedures. After further review of the by-laws, we would be in violation of our rules by making a new form that the owner has to sign giving permission to rent.
There was a short intermission so the President could use the bathroom.
Guerra: Cameron County Chief Appraiser to address to LIV owners Jan 2010. P.Burke asked our GM to contact the appraiser office.
Pelletier Lot 88 Persons living under deck (below flood level.) Owner will be notified that this is in violation of Village and possibly county codes.
Hot Dog Day September 5th 11-2pm Motion made and was passedf or the Benefit for the habitat of humanity called hot dog day.
Burke
1. Resolution to put new GM on checking account. Motion made and passed.
2. Review of Rec. Hall rental policy. After a lengthy back and forth, this was tabled.
3. Canal Silting. P.Burke gave the same speech as in the Coffee Meeting about her point of view. GM to contact Army Corp of Engineers.
4. Welcome Center parking limits. Signs ordered. 30 minute check in approved
5. Check in fees & procedure was discussed earlier.
6. Builder permit application- owner signature. P.Burke asked for a motion that owner sign form in office or have a notarized copy in hand. Motion made and passed.
Other. Talk about getting bids and their procedure. Talk about Berry Pools training our employees.
Adjournment. The Board went into an executive meeting. There was no announcement of the general reason for the executive meeting. Read more on this article...
Wednesday, August 26, 2009
August 22, 2009 Coffee with the Directors
Pledge of Allegiance (Dir. Pelletier hosting the meeting for VP Halbach)
From the Suggestion Box
Lot 340 feels lot 335 has a fire hazard. It will be looked into by the Board.
Lot “everybody” asked if the Park still had a lawn crew working. Dir. Pelletier said he will give this to Armando.
Lot 289 said they found the tennis court was trashed and the net was knocked down. Owner asked that the Park go back to its original setup.
Lot 281 had a similar problem regarding the tennis court with the addition in finding beer bottles, broken glass, and scuff marks made from street shoes.
Lot ”?” Asked for the Park to get another ping pong table.
Lot 828 said the rental office does not checked to see how many passes are given to each lot or how many people are staying at each rental unit. Owner would like to see the 2 pass max and 8 persons per unit rule enforced.
Dir. Pelletier said many people don’t obtain a pass; instead they park overnight in the Welcome center parking lot and walk in or are brought in by the renter.
Owner has issues with the upkeep of units in the park and wants those unit owners to be notified when the property is not kept up?
In addition the owner wants is to put all the owners names with unpaid fines and condo fees in our newsletter.
Owner believes we should have a scissor lift used instead of ladders to cut the common ground palm trees.
Owner feels the uncared properties affect the values of the neighboring properties. Owner wanted to know why our by-laws are not enforced. P. Burke said she had talked to our Village Attorney on that particular reference and felt it was considered a vague term.
Owner said there's items left unsecured at these units that don't meet the hurricane policy and the Board said they are going to start their tie down notifications earlier this next year. Owner said numerous other lots that have been in violation for quite some time.
Lot 288 gave the Board a two page report along with three pictorial pages attached. It describes the lack of attention to detail of those in charge along with the absence of insisting that violators adhere to the rules and regulations. Owner said this has brought the Park’s appearance status down tremendously.
This report under “Hurricane Dolly Clean Up” has lots 82 (siding missing), 411 (skirting missing and other damage), 267 (cleanup / repair). Under rules violation, lots 642 (broken down equipment laying around, scattered debris, skirting missing). Lots 473-543-847 have recreational vehicles used as permanent structures with no tie downs or skirting. Golf course pump station building’s door been broken off providing full access to anyone, was filed under “attention to detail”. Owner said this is just the tip of the iceberg.
Lot 689 wished to thank Armando for his help in restoring the butterfly garden by the Park’s security gate. Also thanked Judy Voss for keeping the Marquee flower area looking so nice.
From the Directors
P. Burke said she had a long meeting with Steve from the Berry Pools, which included the audience of Dir. Steffensen, Armando, and the new GM Rick. P. Burke said there was a sensor that went bad and Berry Pools didn’t have a replacement on hand. She said the replacement went bad and Berry Pools changed distributors etc. P. Burke went on to say the amount of chemicals being used has increased but the price has gone down. P. Burke said she just wanted to let everyone know that.
Dir. White wanted to remind everyone about 10 o’clock Karaoke. She mentioned the handicap rails and asked for some additional signs.
Director Guerra asked about signs at the Welcome Center and broken glass. (didn’t use the mike so it was hard to hear.)
From the Audience
Lot 828 talked about the raccoons and possums he caught in our Village. Also mentioned there was a caged dog the renters had left in the elements all day.
Several people stood up and talked that didn’t give their names of lot numbers
Lot I said the handicap rail won’t work because the pool steps are too high.
The Director’s discussed shortly between themselves about towing unauthorized parked vehicles.
Lot 759 wanted more clarification on the owner use vs. owner sponsor on renting the Recreation Hall. P. Burke took over and said the only waiver of fees are for owner’s birthday and anniversary, owners $500 fee is for weddings, quinceañera, birthdays, anniversary, memorials, and funerals. Owner sponsor parties are $1200. There was still confusion as to what is to be charge to this owner for having their daughter’s wedding reception here. The Board is to review the rules and owner definitions as it applies to the charge.
Lot 349 said that when the one hour parking signs were posted around the Welcome Center, everyone started to park in the middle. It was mentioned by this owner to put a 15-30 minute check-in parking area.
Mr. Salazar of Securitas was introduced as the new person in charge of the Securitas operation. He went through a brief background of himself and pledged his future efforts to LIV.
Steve from Berry pools was introduced and started by saying how he felt like he was part of the LIV family and will continue to do everything he can to keep the pool facility water clean and safe. He went on to explain about all his new customers his company is now doing business with. He explained how everyone is certified in his company and that there is a need now for pool safety since our Government passed a new Federal law and if facilities are not in compliance, they can be fined 1.825 million dollars. He said safety is priority one. He said the incident with the outdoor pool was a little one. He said he never had a problem like this. He said we had an electronic relay part failure, but that was not a big problem. All they had to do was just put some chlorine tabs in the skimmer until it was fixed. He said when our employee accidently backwashed the water out of our pool for forty five minutes, it took the entire stabilizer out of the pool, and that’s what caused the problem. He said he will now keep parts in stock for our system. He said he appreciated you all for trusting him. He said also this problem went on for three days without him being informed.
Workshop
P. Burke started off the workshop saying the date that was scheduled for an owner's hearing is being cancelled and all communication will now be through the Village attorney. She would not elaborate on the party, but it was apparent who the owner was when he asked for a point in question and P. Burke said no. The owner had questions about an e-mail received and P. Burke told the owner that you brought it to this level. Owner responded with, only after you started all of it.
Dir. White – asked if there is a need for a board approval to hold small lunch fund raiser on Sept 5th at the pool. She had questions about the maintenance of the tennis courts along with if there was something in the works with training the pool people. Armando said the district manager was looking into the training. Director White mentioned something about a weather proof display case.
Dir. Guerra asked to have the chief Cameron County appraiser come and visit with the owners sometime in January so owners can understand why our Village property is appraised the way it is.
Dir. Pelletier wants on the agenda to discuss lot 88.
Dir. Gagan gave an apology for something and wishes to discuss the cost to move the Marquee closer to the road. Armando said it was around $2800. P. Burke said it needs to be put on 2010 budget.
Sect. Steffensen first agenda item was to discuss the fixing of four sinkholes that will have to be budgeted this year for around $5000 each. She wanted to review the late charge policy and auditor info with the Finance Committee. She said there is a problem with the Park not getting the owner’s permission on the rental form for renters to rent in LIV, leaving open whose responsible for the renter. She said it also adds to the Park’s liability, which our Park can ill afford new litigation. The previous lawsuits had cause the old insurance company to drop coverage and our Park had to go with a high risk company that raised the deductible to a whopping $50,000. After an eight minute orientation from P. Burke on the different ways of renting, she made the suggestion to have a notarized letter from the owner and quickly formed a committee to handle that.
P. Burke said she had an owner e-mail from lot 92 explaining the depth problems in the canals. P. Burke told everyone about the problems of dredging on the property that LIV doesn’t own and wants on the agenda to talk about building contractors signing owner permits. P. Burke wants to have a review of the Rec. Hall policy. She went on at length as to what the Rec. Hall policy currently contains. There were ownership definition questions that P. Burke said needs to be address. As an example she emphasized ownership along with her five siblings in her Mother’s life estate that could be different than Dir. Montalva’s trust that his property is under. So she is going review ownership definitions as they apply for use of our Rec. Hall.
P. Burke said there were youngsters caught breaking into a Park residence and how security handled the situation.
The ex GM told the owners his stories of problem experiences with children.
Read more on this article...
Pledge of Allegiance (Dir. Pelletier hosting the meeting for VP Halbach)
From the Suggestion Box
Lot 340 feels lot 335 has a fire hazard. It will be looked into by the Board.
Lot “everybody” asked if the Park still had a lawn crew working. Dir. Pelletier said he will give this to Armando.
Lot 289 said they found the tennis court was trashed and the net was knocked down. Owner asked that the Park go back to its original setup.
Lot 281 had a similar problem regarding the tennis court with the addition in finding beer bottles, broken glass, and scuff marks made from street shoes.
Lot ”?” Asked for the Park to get another ping pong table.
Lot 828 said the rental office does not checked to see how many passes are given to each lot or how many people are staying at each rental unit. Owner would like to see the 2 pass max and 8 persons per unit rule enforced.
Dir. Pelletier said many people don’t obtain a pass; instead they park overnight in the Welcome center parking lot and walk in or are brought in by the renter.
Owner has issues with the upkeep of units in the park and wants those unit owners to be notified when the property is not kept up?
In addition the owner wants is to put all the owners names with unpaid fines and condo fees in our newsletter.
Owner believes we should have a scissor lift used instead of ladders to cut the common ground palm trees.
Owner feels the uncared properties affect the values of the neighboring properties. Owner wanted to know why our by-laws are not enforced. P. Burke said she had talked to our Village Attorney on that particular reference and felt it was considered a vague term.
Owner said there's items left unsecured at these units that don't meet the hurricane policy and the Board said they are going to start their tie down notifications earlier this next year. Owner said numerous other lots that have been in violation for quite some time.
Lot 288 gave the Board a two page report along with three pictorial pages attached. It describes the lack of attention to detail of those in charge along with the absence of insisting that violators adhere to the rules and regulations. Owner said this has brought the Park’s appearance status down tremendously.
This report under “Hurricane Dolly Clean Up” has lots 82 (siding missing), 411 (skirting missing and other damage), 267 (cleanup / repair). Under rules violation, lots 642 (broken down equipment laying around, scattered debris, skirting missing). Lots 473-543-847 have recreational vehicles used as permanent structures with no tie downs or skirting. Golf course pump station building’s door been broken off providing full access to anyone, was filed under “attention to detail”. Owner said this is just the tip of the iceberg.
Lot 689 wished to thank Armando for his help in restoring the butterfly garden by the Park’s security gate. Also thanked Judy Voss for keeping the Marquee flower area looking so nice.
From the Directors
P. Burke said she had a long meeting with Steve from the Berry Pools, which included the audience of Dir. Steffensen, Armando, and the new GM Rick. P. Burke said there was a sensor that went bad and Berry Pools didn’t have a replacement on hand. She said the replacement went bad and Berry Pools changed distributors etc. P. Burke went on to say the amount of chemicals being used has increased but the price has gone down. P. Burke said she just wanted to let everyone know that.
Dir. White wanted to remind everyone about 10 o’clock Karaoke. She mentioned the handicap rails and asked for some additional signs.
Director Guerra asked about signs at the Welcome Center and broken glass. (didn’t use the mike so it was hard to hear.)
From the Audience
Lot 828 talked about the raccoons and possums he caught in our Village. Also mentioned there was a caged dog the renters had left in the elements all day.
Several people stood up and talked that didn’t give their names of lot numbers
Lot I said the handicap rail won’t work because the pool steps are too high.
The Director’s discussed shortly between themselves about towing unauthorized parked vehicles.
Lot 759 wanted more clarification on the owner use vs. owner sponsor on renting the Recreation Hall. P. Burke took over and said the only waiver of fees are for owner’s birthday and anniversary, owners $500 fee is for weddings, quinceañera, birthdays, anniversary, memorials, and funerals. Owner sponsor parties are $1200. There was still confusion as to what is to be charge to this owner for having their daughter’s wedding reception here. The Board is to review the rules and owner definitions as it applies to the charge.
Lot 349 said that when the one hour parking signs were posted around the Welcome Center, everyone started to park in the middle. It was mentioned by this owner to put a 15-30 minute check-in parking area.
Mr. Salazar of Securitas was introduced as the new person in charge of the Securitas operation. He went through a brief background of himself and pledged his future efforts to LIV.
Steve from Berry pools was introduced and started by saying how he felt like he was part of the LIV family and will continue to do everything he can to keep the pool facility water clean and safe. He went on to explain about all his new customers his company is now doing business with. He explained how everyone is certified in his company and that there is a need now for pool safety since our Government passed a new Federal law and if facilities are not in compliance, they can be fined 1.825 million dollars. He said safety is priority one. He said the incident with the outdoor pool was a little one. He said he never had a problem like this. He said we had an electronic relay part failure, but that was not a big problem. All they had to do was just put some chlorine tabs in the skimmer until it was fixed. He said when our employee accidently backwashed the water out of our pool for forty five minutes, it took the entire stabilizer out of the pool, and that’s what caused the problem. He said he will now keep parts in stock for our system. He said he appreciated you all for trusting him. He said also this problem went on for three days without him being informed.
Workshop
P. Burke started off the workshop saying the date that was scheduled for an owner's hearing is being cancelled and all communication will now be through the Village attorney. She would not elaborate on the party, but it was apparent who the owner was when he asked for a point in question and P. Burke said no. The owner had questions about an e-mail received and P. Burke told the owner that you brought it to this level. Owner responded with, only after you started all of it.
Dir. White – asked if there is a need for a board approval to hold small lunch fund raiser on Sept 5th at the pool. She had questions about the maintenance of the tennis courts along with if there was something in the works with training the pool people. Armando said the district manager was looking into the training. Director White mentioned something about a weather proof display case.
Dir. Guerra asked to have the chief Cameron County appraiser come and visit with the owners sometime in January so owners can understand why our Village property is appraised the way it is.
Dir. Pelletier wants on the agenda to discuss lot 88.
Dir. Gagan gave an apology for something and wishes to discuss the cost to move the Marquee closer to the road. Armando said it was around $2800. P. Burke said it needs to be put on 2010 budget.
Sect. Steffensen first agenda item was to discuss the fixing of four sinkholes that will have to be budgeted this year for around $5000 each. She wanted to review the late charge policy and auditor info with the Finance Committee. She said there is a problem with the Park not getting the owner’s permission on the rental form for renters to rent in LIV, leaving open whose responsible for the renter. She said it also adds to the Park’s liability, which our Park can ill afford new litigation. The previous lawsuits had cause the old insurance company to drop coverage and our Park had to go with a high risk company that raised the deductible to a whopping $50,000. After an eight minute orientation from P. Burke on the different ways of renting, she made the suggestion to have a notarized letter from the owner and quickly formed a committee to handle that.
P. Burke said she had an owner e-mail from lot 92 explaining the depth problems in the canals. P. Burke told everyone about the problems of dredging on the property that LIV doesn’t own and wants on the agenda to talk about building contractors signing owner permits. P. Burke wants to have a review of the Rec. Hall policy. She went on at length as to what the Rec. Hall policy currently contains. There were ownership definition questions that P. Burke said needs to be address. As an example she emphasized ownership along with her five siblings in her Mother’s life estate that could be different than Dir. Montalva’s trust that his property is under. So she is going review ownership definitions as they apply for use of our Rec. Hall.
P. Burke said there were youngsters caught breaking into a Park residence and how security handled the situation.
The ex GM told the owners his stories of problem experiences with children.
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Saturday, August 08, 2009
OUR CEMENT POND
Well guess what was green again? Last Wednesday I walked the golf course paths on my way to the billiard Room to shoot pool and happened to notice the Indoor pool was cloudy with that greenish goo look.
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Thursday morning I took these pictures. I never saw a pool close sign.
This seems to have gotten to the point of being reckless. It does not take a missile scientist to keep the pool’s water chemistry adequate. It just takes someone with a little experience who pays attention and cares. That’s it. You can have all the mechanical breakdowns in the world, but if someone pays attention, they will notice the starting affects of water change or the failure itself and fix it before becomes a major problem. Management should have at least closed the pool so no one has the possibility of becomes ill.
I thought Aramark’s first item of order is “safety First”, or are LIV owners not as important as the Aramark employees they pay for?
Make no mistake; no one other than LIV is responsible for its pool’s safety. Berry Pools apparently owns no legal responsibility.
It takes at least a couple of days for the water of this volume to turn this way.
When is this going to change?
I thought Aramark’s first item of order is “safety First”, or are LIV owners not as important as the Aramark employees they pay for?
Make no mistake; no one other than LIV is responsible for its pool’s safety. Berry Pools apparently owns no legal responsibility.
It takes at least a couple of days for the water of this volume to turn this way.
When is this going to change?
A TIDBITOn August the fourth there was a massive puddle of water adjacent to Mr. Freeland’s property at the intersection of Garcia and our Village only exit. Our workers took quite a while to fix a water line that feeds his home. My understanding is that our Village provides Village water to him at no charge. I feel that’s very generous for a person who has had issues with our Village in the past.
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Wednesday, August 05, 2009
AUGUST SUGGESTIONS
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
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Tuesday, July 21, 2009
OUR OTHER CEMENT POND
Today is July 21, 2009. There was no chlorine detected in the outdoor pool's test reading and the water is currently a cloudy pond scum green.
I was told the Berry Pool boys were out yesterday to correct this. That’s fine and dandy, but is not our Village paying Berry Pools thousands of dollars to monitor this pool’s water chemistry every two hours so things of this nature are not suppose to happen?
It’s understandable that equipment may break down now and then, but it was sold to us that this system is supposed to sense the effects of these failures and relay those problems immediately to Berry Pools. The water chemistry in a 1000 gallon hot tub can possibly change in a day, but a pool that originally held nearly 100,000 gallons of balanced H2O takes a considerable amount of time to change. We’re talking maybe a week of chlorine not being added, with sun, heat, and high traffic to change this from clear to a cloudy green. Our Village is paying through the nose for this system that doesn’t seem to be effective.
One should always give the benefit of a doubt, but no one should just sit back and ignore this silly spending of thousands of LIV dollars for something that takes just one qualified person usually less than an hour a day to do. There have been way too many times our hot tubs and pools have had water quality issues. For the tens of thousands of dollars spent so far, we should have had at least consistent water quality instead of the constant lame excuses.
This year Berry Pools resold everyone in our Park on a system that would alert them immediately if there was something wrong with the water chemistry so that the situation can be corrected before it becomes a problem. This whole deal seems to be a croc and should be rendered totally unacceptable. In my opinion a monkey could do a better job.
More important than the tremendous cost and never ending inconvenience, is the potential liability this erratic service poses to our Village. This Park does need another lawsuit from this “accident waiting to happen” scenario. The Board may want to take a hard look at this along with some action because there was no excuse for this last outdoor pool problem.
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Today is July 21, 2009. There was no chlorine detected in the outdoor pool's test reading and the water is currently a cloudy pond scum green.
I was told the Berry Pool boys were out yesterday to correct this. That’s fine and dandy, but is not our Village paying Berry Pools thousands of dollars to monitor this pool’s water chemistry every two hours so things of this nature are not suppose to happen?
It’s understandable that equipment may break down now and then, but it was sold to us that this system is supposed to sense the effects of these failures and relay those problems immediately to Berry Pools. The water chemistry in a 1000 gallon hot tub can possibly change in a day, but a pool that originally held nearly 100,000 gallons of balanced H2O takes a considerable amount of time to change. We’re talking maybe a week of chlorine not being added, with sun, heat, and high traffic to change this from clear to a cloudy green. Our Village is paying through the nose for this system that doesn’t seem to be effective.
One should always give the benefit of a doubt, but no one should just sit back and ignore this silly spending of thousands of LIV dollars for something that takes just one qualified person usually less than an hour a day to do. There have been way too many times our hot tubs and pools have had water quality issues. For the tens of thousands of dollars spent so far, we should have had at least consistent water quality instead of the constant lame excuses.
This year Berry Pools resold everyone in our Park on a system that would alert them immediately if there was something wrong with the water chemistry so that the situation can be corrected before it becomes a problem. This whole deal seems to be a croc and should be rendered totally unacceptable. In my opinion a monkey could do a better job.
More important than the tremendous cost and never ending inconvenience, is the potential liability this erratic service poses to our Village. This Park does need another lawsuit from this “accident waiting to happen” scenario. The Board may want to take a hard look at this along with some action because there was no excuse for this last outdoor pool problem.
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Monday, July 06, 2009
JULY SUGGESTIONSWe would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.
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Wednesday, July 01, 2009
June 27, 2009 Regular Board Meeting
Pledge of Allegiance
Owners Speaking on Agenda Issues
Lot 145 had an issue of the north parking area of the Welcome Center charging owners. P. Burke explained the reasons why it was established. It was argued back and forth between these two for twenty minutes with no resolve. Will talk more about this at the end of the meeting.
SC 79 As a new owner, she feels there’s a problem in receiving hurricane procedural information. She said there was nothing in her owner’s packet of a plan procedures or where to obtain them. At the last Coffee with the Directors meeting was when she first heard the need for hurricane stickers. She questioned current procedures for transporting owners and dealing with the renters are adequate. She also questioned the reasoning why the President wanted to replaced last year’s hurricane committee and wished the board to reconsider the reinstatment of the old committee. P. Burke said everything is in the library and added that we formed a new committee this year, as we do every year, to update it. She said you need to go to the library. It was noted that the updated 2009 plan was not in the library. P. Burke said it is currently being updated with new phone numbers, etc. She said it is the same plan as last year except for the phone numbers. This owner said her main problem is not being informed initially. There was another owner P. Burke allowed to speak who said he had no problem with being uninformed and inferred that this owner was causing a problem. SC 79 owner’s response to that was cut off with P. Burke saying the magical “your two minutes are up." Dir. Pelletier said there were ten pages in the Brownsville paper pertaining to hurricane procedures. The owner looking perplexed said that doesn’t deal with our Village. P. Burke became louder and talked about never providing transportation, channel 18, the marquee, announcement of updates, giving time lines, and finalized with 211 information. Dir. Pelletier and P. Burke both explained that last year’s hurricane procedure stays in effect until the new one comes out.
Lot 704 asked if the 2009 hurricane plan could be posted on our LIV web site. Treas. Steffensen said no problem.
Pres. Remarks- P. Burke said she, Mr. Hall, and Trea. Steffensen had a meeting with Security to go over how long they will stay during a hurricane event. They said they will be the last ones to leave. P. Burke tone seemed rude towards Dir. White for supposedly interrupting her while talking. P. Burke then lectured everyone on what she does as President. She said she doesn’t run the Coffee meetings, but during the regular Board meetings, we have the Roberts Rules to go by. She reiterated that this includes Board members speaking out of turn as well, referring to Dir. White. She mentioned to sign up to 211 if you do not have transport off the island during a hurricane ahead of time.
Manager Report- Armando said he had 65 work requests, 5 building permits, 3 violation letters sent. Condo fees late 13(60) 6(90). Bath house #1 completed. Volley ball court needs sand to be completed and are getting different bids for the expansion of the walk in cooler. A new cable conduit line has been laid from the maintenance office to the Rec. Hall for an internet hard line.
P. Burke said there were still problems with Time Warner completing their installation. Cable Ventures said they thought they had finished their job until Time Warner showed them pictures of work unfinished. Action then came from Cable Ventures that very day. E-mail communication problems were caused from Time Warner personnel changes.
Armando said he has done individual lot hurricane inspections and violation letters are forthcoming. For about four weeks now he has been inspecting the Village roadways with Dir. Pelletier and made copies of areas that need to be addressed (1-5) according to importance. It seems that current funds can address 1 and 2 this year.
May 27th Approval of the Minutes - Motion made and approved. P. Burke said they will in executive meeting interview three GM candidates, review executive session minutes, and other board issues.
Treasurer’s Report / Profit and Loss - Treas. Steffensen gave the usual report. She then outlined the breakdown of where the hurricane insurance money was being applied. Administration received 2.87%. ($1,198) Pro Shop received 4.19% ($1750) Rental Dept. received 92.61% ($38,712) Laundry received .33% ($138). These monies were applied in April. P&L for April 2009 shows the rental office improved by $31,553 over last year, when in reality it lost $7159 more than last year.
Committees Reports
D&E Committee – Dir. White spoke well about last Saturday’s ice cream social and the big doings for the Fourth of July cook off.
Golf Committee – Dir. Pelletier had nothing.
Pool Committee – Treas. Steffensen said maintenance installed a yellow box to communicate with Security. Director Guerra said he tried it and had Security there in four minutes. Treas. Steffensen said last month our Park appears to have had 1113 renters/guests using our pools. She used the wrist band sales as the indicator.
Security – P. Burke talked about allowing shorts for Security and found the procedure to implement it was complex. She had a meeting on the 22nd with Security and says they have been enforcing the children under 14 rule for the spas. Discussed with Security were the visitor and guest procedures, Fourth of July additional security personnel and procedures, change in procedure with the boat ramp gate keys, to which the audience had to listen to P.Burke reliving her experience about someone calling her complaining their key doesn’t work. What a treat.
Other Welcome Center will be open until 6pm from now on.
Unfinished Business
Website Security – Treas. Steffensen said the web site was checked. It appears that this only happens with McAfee security systems. McAfee will be contacted and there will be more items checked.
Donations –Treas. Steffensen is still researching on who our Village use to donate to.
Waiver of Cook off permit – P. Burke- motion approved waiving parking permits for vehicles associated with the cook off and allowed them to park overnight in the rear tennis court parking lot
Cook off Sponsor Board – P. Burke-Motion approve for sponsor signs at the cook off.
Boat Ramp Keys –P. Burke talked about having new card keys for the boat ramp.
Welcome Center Parking Lot – P. Burke-This was talked about for fifteen minutes. Motion
approved for the Welcome Center South side parking lot having a one hour limit without a parking pass.
The meeting was stopped for a schedule 10:45 am meeting with the owners of lot 58. This pertained to an unattached free standing deck being in violation. Owner wished any information as to why his next door Lot 59 neighbor with a similar free standing deck is not in violation. It was said by P.Burke that it was grandfathered in. Owner wished proof that such a circumstance exists. Owner feels he is being treated differently rule wise. P. Burke talked about zoning law, case law, commercial applications, and more. After twenty minutes of mumble jumble, it was suggested to give owner 30 days to attach, shirt, and have required inspection done. Owner asked for 60 days because of the inspection and P. Burke viewed that as totally unacceptable. Motion past with giving them 30 days.
Building Code Changes – Pelletier motion passed that owners are responsible to add their lot numbers in the concrete when it's over poured. Motion approve for all lots having permanent living structure to be required to have 5” or larger lot numbers displayed on a street side building area. Motion approved to require rear lot numbers for residences on the water.
Pool Handicap Railing – Dir. White – motion approved to spend a max of $700 for the handicap railing to both pools.
New Business
Lot Numbering – Gagan see building code changes.
Other - There was a lengthy discussion toward the boat trailer parking at the north side of the
Welcome Center. Motion was past to rescind the original motion which charged a fee for parking. Motion was made for cars and trucks only having a maximum of 24 hour parking on the north side parking lot. Before there was a second, a motion was made to table it. For over fifteen minutes there seemed to be one director interrupting another on this topic. No director had the floor. Owner from lot 145 made a rude comment to P. Burke and objected to now not allowing boat trailers to park in that area. Treas. Steffensen questions the need for providing any area at all for boat trailers. After another twenty minutes, the 24 hr parking motion was approved.
Recess for an Executive Meeting to the interview three GM candidates, review executive session minutes, and other board issues.
Return to order at around 2:30pm no motions made.
Adjournment
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Pledge of Allegiance
Owners Speaking on Agenda Issues
Lot 145 had an issue of the north parking area of the Welcome Center charging owners. P. Burke explained the reasons why it was established. It was argued back and forth between these two for twenty minutes with no resolve. Will talk more about this at the end of the meeting.
SC 79 As a new owner, she feels there’s a problem in receiving hurricane procedural information. She said there was nothing in her owner’s packet of a plan procedures or where to obtain them. At the last Coffee with the Directors meeting was when she first heard the need for hurricane stickers. She questioned current procedures for transporting owners and dealing with the renters are adequate. She also questioned the reasoning why the President wanted to replaced last year’s hurricane committee and wished the board to reconsider the reinstatment of the old committee. P. Burke said everything is in the library and added that we formed a new committee this year, as we do every year, to update it. She said you need to go to the library. It was noted that the updated 2009 plan was not in the library. P. Burke said it is currently being updated with new phone numbers, etc. She said it is the same plan as last year except for the phone numbers. This owner said her main problem is not being informed initially. There was another owner P. Burke allowed to speak who said he had no problem with being uninformed and inferred that this owner was causing a problem. SC 79 owner’s response to that was cut off with P. Burke saying the magical “your two minutes are up." Dir. Pelletier said there were ten pages in the Brownsville paper pertaining to hurricane procedures. The owner looking perplexed said that doesn’t deal with our Village. P. Burke became louder and talked about never providing transportation, channel 18, the marquee, announcement of updates, giving time lines, and finalized with 211 information. Dir. Pelletier and P. Burke both explained that last year’s hurricane procedure stays in effect until the new one comes out.
Lot 704 asked if the 2009 hurricane plan could be posted on our LIV web site. Treas. Steffensen said no problem.
Pres. Remarks- P. Burke said she, Mr. Hall, and Trea. Steffensen had a meeting with Security to go over how long they will stay during a hurricane event. They said they will be the last ones to leave. P. Burke tone seemed rude towards Dir. White for supposedly interrupting her while talking. P. Burke then lectured everyone on what she does as President. She said she doesn’t run the Coffee meetings, but during the regular Board meetings, we have the Roberts Rules to go by. She reiterated that this includes Board members speaking out of turn as well, referring to Dir. White. She mentioned to sign up to 211 if you do not have transport off the island during a hurricane ahead of time.
Manager Report- Armando said he had 65 work requests, 5 building permits, 3 violation letters sent. Condo fees late 13(60) 6(90). Bath house #1 completed. Volley ball court needs sand to be completed and are getting different bids for the expansion of the walk in cooler. A new cable conduit line has been laid from the maintenance office to the Rec. Hall for an internet hard line.
P. Burke said there were still problems with Time Warner completing their installation. Cable Ventures said they thought they had finished their job until Time Warner showed them pictures of work unfinished. Action then came from Cable Ventures that very day. E-mail communication problems were caused from Time Warner personnel changes.
Armando said he has done individual lot hurricane inspections and violation letters are forthcoming. For about four weeks now he has been inspecting the Village roadways with Dir. Pelletier and made copies of areas that need to be addressed (1-5) according to importance. It seems that current funds can address 1 and 2 this year.
May 27th Approval of the Minutes - Motion made and approved. P. Burke said they will in executive meeting interview three GM candidates, review executive session minutes, and other board issues.
Treasurer’s Report / Profit and Loss - Treas. Steffensen gave the usual report. She then outlined the breakdown of where the hurricane insurance money was being applied. Administration received 2.87%. ($1,198) Pro Shop received 4.19% ($1750) Rental Dept. received 92.61% ($38,712) Laundry received .33% ($138). These monies were applied in April. P&L for April 2009 shows the rental office improved by $31,553 over last year, when in reality it lost $7159 more than last year.
Committees Reports
D&E Committee – Dir. White spoke well about last Saturday’s ice cream social and the big doings for the Fourth of July cook off.
Golf Committee – Dir. Pelletier had nothing.
Pool Committee – Treas. Steffensen said maintenance installed a yellow box to communicate with Security. Director Guerra said he tried it and had Security there in four minutes. Treas. Steffensen said last month our Park appears to have had 1113 renters/guests using our pools. She used the wrist band sales as the indicator.
Security – P. Burke talked about allowing shorts for Security and found the procedure to implement it was complex. She had a meeting on the 22nd with Security and says they have been enforcing the children under 14 rule for the spas. Discussed with Security were the visitor and guest procedures, Fourth of July additional security personnel and procedures, change in procedure with the boat ramp gate keys, to which the audience had to listen to P.Burke reliving her experience about someone calling her complaining their key doesn’t work. What a treat.
Other Welcome Center will be open until 6pm from now on.
Unfinished Business
Website Security – Treas. Steffensen said the web site was checked. It appears that this only happens with McAfee security systems. McAfee will be contacted and there will be more items checked.
Donations –Treas. Steffensen is still researching on who our Village use to donate to.
Waiver of Cook off permit – P. Burke- motion approved waiving parking permits for vehicles associated with the cook off and allowed them to park overnight in the rear tennis court parking lot
Cook off Sponsor Board – P. Burke-Motion approve for sponsor signs at the cook off.
Boat Ramp Keys –P. Burke talked about having new card keys for the boat ramp.
Welcome Center Parking Lot – P. Burke-This was talked about for fifteen minutes. Motion
approved for the Welcome Center South side parking lot having a one hour limit without a parking pass.
The meeting was stopped for a schedule 10:45 am meeting with the owners of lot 58. This pertained to an unattached free standing deck being in violation. Owner wished any information as to why his next door Lot 59 neighbor with a similar free standing deck is not in violation. It was said by P.Burke that it was grandfathered in. Owner wished proof that such a circumstance exists. Owner feels he is being treated differently rule wise. P. Burke talked about zoning law, case law, commercial applications, and more. After twenty minutes of mumble jumble, it was suggested to give owner 30 days to attach, shirt, and have required inspection done. Owner asked for 60 days because of the inspection and P. Burke viewed that as totally unacceptable. Motion past with giving them 30 days.
Building Code Changes – Pelletier motion passed that owners are responsible to add their lot numbers in the concrete when it's over poured. Motion approve for all lots having permanent living structure to be required to have 5” or larger lot numbers displayed on a street side building area. Motion approved to require rear lot numbers for residences on the water.
Pool Handicap Railing – Dir. White – motion approved to spend a max of $700 for the handicap railing to both pools.
New Business
Lot Numbering – Gagan see building code changes.
Other - There was a lengthy discussion toward the boat trailer parking at the north side of the
Welcome Center. Motion was past to rescind the original motion which charged a fee for parking. Motion was made for cars and trucks only having a maximum of 24 hour parking on the north side parking lot. Before there was a second, a motion was made to table it. For over fifteen minutes there seemed to be one director interrupting another on this topic. No director had the floor. Owner from lot 145 made a rude comment to P. Burke and objected to now not allowing boat trailers to park in that area. Treas. Steffensen questions the need for providing any area at all for boat trailers. After another twenty minutes, the 24 hr parking motion was approved.
Recess for an Executive Meeting to the interview three GM candidates, review executive session minutes, and other board issues.
Return to order at around 2:30pm no motions made.
Adjournment
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