BOARD MEETING 9/30/2009

Pledge of Allegiance

Owners Speaking
Lot 744 talked about the manner in how the Board is acquiring sealed bids

from contractors. Example given was the sealed bid assumed opened for the first time at the last Coffee Meeting was actually sent to LIV and an Aramark employee put it in an envelope and sealed it before the meeting. Also discussed was the lack of getting the necessary three bids. Example given was the five step asphalt repair.

Presidents Remarks-Burke
Had nothing but small talk


Manager Report-Horner
All work orders completed, seven building permits, condo fees late, problem letters sent to owners, 4 returned. Armando was sick and missed the meeting.

Directors Speaking
P.Burke made comments about the letter sent to an owner about their grill on top of their shed for about ten minutes. Also Dir. Guerra and P. Burke talked back and forth about code violations on this undisclosed lot number.

Approval of Minutes July
Motion made and past.

Treasurer’s Report-Steffensen
Treas. Stefffensen went through the report line by line. Profit and loss-net income and every center was a higher loss than last year except the news letter. She talked about the various bonds that LIV has.There was questions of why we are keeping the restaurant open if it keeps losing money along with if it is a true amenity, why isn’t it open year round?

Committee’s Reports

a. D&E-White said there will be two events in October, a cocktail party on the 24th w/Angie, and a Halloween party on the 31st w/ Mangling Wranglers

b. Golf-Pelletier-N/A

c. Pool-Steffensen said old wrist bands will not be allowed to be exchanged.

d. Finance-Steffensen N/A

e. Other-Burke said there is an opening for the Security Committee. Anyone interested is to put a letter in her box. There was mentioned about a Securitas score card.

Unfinished Business

a. Paving Contract-Pelletier discussed the patching and the receiving of only one bid. Made a motion to approve $16,989 to repair rated items 1 and 2 on his list. After some discussion the motion was removed and tabled due to discovering no warranty and that the contractor having less than a year background. Owner SC 57 asked Dir. Pelletier if he rated East and West Scallop for any repairs. Dir. Pelletier replied no. Owner said there were several large pot holes he would like to show him.

b. Refrigeration Bids-Steffensen discussed three bids for one refrigerator to replace two in the restaurant. A Village owner helped the Board understand the energy efficiency differences between the three and favored going with the cheapest bid. Motion made to approve $3589 plus tax for new refrigerator. Motion approved. There was a longer discussion on what to do with the old regrigerators.

c. Rental Hall Rates & Forms-Burke spent twenty minutes going through all the rates and logic behind the rates. Rates were too numerous to mention. P.Burke verbally motioned for one of the director to make a motion to approve the changes. Motion made and passed.

d. Arts & Crafts-Burke said she couldn’t discuss this topic since Armando was not present. Then there was some orientation by our ex-gm and his wife on what changes they wanted to have in the room.

New Business

a. Pool Tables-Halbach made a motion to approve $3400 to recover the pool tables. Motion passed.

b. Better Business Bureau-Burke said she didn’t have the time to get to it yet. Moved to table.
c. Dog Issue-Burke said an owner wanted permission to keep puppies after breeding. P.Burke had questions about if this is a business along with receiving complaints about controlling her existing dogs. P. Burke asked the Board if we want to encourage or discourage this owner.

d. Clarification of 6.3 Policy-Use of Owners Lounge-Burke discussed the wording and it was decided that owners only can use the lounge, no owner sponsoring for renters or others. Not included here was P.Burke 15 minute reading word for word of the rules along with her comments? Also said the $50 charge is a refundable deposit and not a non refundable fee.

e. Lot 795 & 796 Owner Wanting Hearing-Montalvo-P.Burke spoke on this saying this will be talked about in executive session.

f. Ole Television Presentation Eddie and Sandy gave a sales pitch to have our Village sponsor a show or have commercial spots. These people cater the high income audience market in the Valley and Mexico. Costs start at around $7500.

Other Some small talk and broke to go to an executive session.

Adjournment