DECEMBER 16TH BOARD OF DIRECTORS MEETING

Pledge of Allegiance

Owners Speaking on Agenda Issues
Lot 759-Owner had concerns about the proposed $20 condo fee increase. She asked where we get the information that future increases are going to happen. Owner asked why not one time assessments instead of an increase in fees that never will decrease. She also asked if these increase percentages are going to be an annual event.

Presidents Remarks-Burke
Urged owners to register to vote so as to influence government help with the swing bridge and keep Port Isabel from annexing our Village.
Tom Cain will not continue on the Bridge Board and asked for replacements.
She gave the Christmas house lighting contests results.
She expressed the legalities of driving a golf carts outside the Village.

Manager Report-Horner/Zamora
Work orders from Oct-26 to the end of Nov-57, with most completed. Late condo fees (73-15 to 30 days) (22-60 days) (3-90 days). There are 98 lots in arrears for a total of $34,158. Third letter issued to Lot 784 for not keeping the lot clean and neat. Building permits 4. Golf course sprinklers working while it’s raining were again mentioned. An issue about the pool exhaust fan coming on and being too noisy during exercise class.

Approval of Minutes for November-Burke
Motion made and approved

Treasurer Report-Steffensen
The December report balances were read with no questions. Profit & Loss net income for 2009 was $157,326 less than 2008. All Profit and loss centers were in the red except the rental office. That showed $27, 982 in the black, but it was reminded that $38,000 from hurricane insurance was added to that department. The laundry was questioned as to why it was still a loser. No answer was able to be given.

Committee Reports:
1. D&E-White said there were 218 people at the cocktail party w/Leslie. New Year’s party coming up.
2. Golf-Pelletier said meetings are at noon on the first Wed. of each month at the restaurant patio area. Everyone is invited. Is beginning a fund raiser in selling brick paver memorials.
3. Pool-Steffensen N/A
4. Finance-Steffensen said there will be a meeting in January
5. Other

Unfinished Business
1. Dredging Report-Bergsma said LIV needs a hydrographic survey engineer to come in with his equipment and pull readings of the canals. This will give an accurate amount of dredging material removed. He said the amount that is read on the dredge company's meters are inaccurate and this could save the Village a tremendous amount of money. He said that he talked to John Freeland who wished to share the use of the dredging company and that will also reduce the cost. Freeland will take our dredge material onto his land which will again save LIV money. One problem is that this must be done within six months per Freeland. It was said by Dir. Bergsma that the cost will probably be in the area of one million dollars. There was talk about property values if this was not done. Dir. Bergsma is currently looking for a surveyor.

2. Budget 2010-Steffensen said she put the newsletter an eight year comparison of direct expense increases. She reviewed the needs for a condo fee increase, and then made the motion for a $20 monthly increase starting Feb.1st. Motion passed unanimously. P. Burke said that if we have too much money, we have to give it back. Treas. Steffensen wants the finance committee to take on a five year plan towards projected capital needs of our Village.

Intermission

Owners given opportunity to speak
Lot 679 commented that she thought most owners would like to know where the increase in fees is going to be spent. Treas. Steffensen said the money is for the $41,000 budget deficit and the $126,000 major improvement plans. We have $110,000 that also has to be spent on patching the roads.
Lot 759 said she personally would like to see the Board go one step further and show evidence to owners of these costs increases we are having . She wished for more transparency. P. Burke said they do provide information when asked and then mentioned something about if you want a full time treasurer, but didn’t finish her statement. This owner said because of a condo fee increase a few years ago along with this one, she just wanted a little more transparency that shows these increase in costs.
SC111 remarked angrily towards the owner of lot 759 even questioning the Board.

New Business
1. Revised Policy 5.2 Quarterly Assessment/Late Fees-Burke
Board made clearer wording about assessments due dates and late fees to create a better position when legal action occurs.
2. Clergy Pass-White
This is still being debated on exactly how to implement.
3. Owner-Agent Resignation Form-Burke
This form is for owners to authorize and allow a hired agent to do things to their property and hold our Village harmless to such events. Motion made and passed.
4. 2010 Election-Burke
Leroy Mulch and Liz Deitrick was appointed by P. Burke to replace Sandra Etter on the Election Committee.

Other

Adjournment