Board of Directors Meeting 9/4/2008

After the Pledge of Allegiance, it was announced the recall ballots were invalid.
From the floor we had three people giving their endorsement to our general manager. Selba Campbell was one of them. Selba also said that the Cowen Group will be part of our Bridge Board since they now own island property. She hinted that certain things are cooking that are positive towards our bridge funding.
Reports
Manager’s report was short due to a non board issue speech he wanted to read. It pertained to a reward flier that was posted. The general manager claimed this person owning the phone number on said reward flier has constantly bothered him, his employees and had also threatened him and his wife. Director Burke made a motion to act upon this. The board complied.
The Treasury Report had nothing out of the ordinary to express.
D&E report had conveyed there will be numerous activities for the month of October.
Golf Committee reported they still had $18419 leftover from their fundraisers the previous year and construction on green #6 should be completed by October.
Swimming Pool Committee report said 1988 wrist bands were sold in nine weeks and netted a profit of around $4550 to be spent on pool chairs this year. At the request from the board there are now five more bids that will be considered for the outdoor pool repair.
Audit Committee report on the Rental Department recommended changes in the Declaration, a renter repair checklist, an emergency only list on units to be rented for emergencies, a change in the deep cleaning charges, a change in our advertising, and a rating system.
Security committee recommended three Security companies as finalist. Director Dodson motion Securitas to become our new security replacing Aramark. Motion passed. Aramark is to be given a sixty day notice.
Safety Committee wished to be given more time to recruit volunteers but wanted to immediately to sit down with management and form a better hurricane plan.
Evaluation Committee report said our general manager scored just above satisfactory. Director Dodson moved there were improprieties of this evaluation for allowing the employee to be present not after but during the evaluations proceedings, arguing any low scores, and causing one committee member to resign after being told to change their evaluation. A request to enter a closed session for discussion of this evaluation was voted down.
Old Business
Reflectors to indicate property for sell or rent was tabled to the workshop.
Director McBride had a safety issue and inquired as to why a fire hydrant was out of commission for 10 months so it could be move for $6000 when the hydrant valve could have been relocated to solve the original problem of it being under an owner’s concrete pad and deck. The estimated cost to do this would be under two hundred dollars. It will be an item of discussion at the workshop.
Director Peterson brought up issues with bath house #1. The possibility of a ceiling leak along with the current plans of remodeling. He deemed the plans as unnecessary and overly costly. It will be an item at the workshop.
Time Warner Cable is planned to be operational Jan 1st. Bundle packages will be introduced when received.
Director McBride asked the general manager why the golf course pump has to be shut off at low tide instead of extending the intake pipe further out so as to always be in the water. The cleaning of the screen was the answer.
Director McBride asked if the float valve and the backflow valve was installed for the single phase emergency sewer pipe. Answer was yes.
Emergency Modular Housing idea was downed.
New Business
There will be an employee appreciation party September 19th.
An additional bank account was started at Wells Fargo to protect LIV money under the Federal Insured Limits.
Truck paint and wheels was brought up as a question to our general manager after Director Peterson had been misinformed by office personnel that the work was approved to be done by the board. The general manager became very upset and loudly stated his displeasure in having this subject brought up.
Director Burke motioned that some regular board meetings be scheduled for Saturdays at 9 am. Motion passed.
Motion to accept True Line material for the seawalls was passed along with proper depth considerations.
Lowering the park model minimum height building code rule died from lack of motion.
There will be a modular home seminar in November for those interested. Exact date TBA.
Motion for sea cottage using 30 year TDI approved shingles passed.
Variance for Lot 1 is under review and discussion.
Cowen Group closed on their property on the 25th of August. There was a remark by Director Burke that the seller stated the sold property was to have a land easement through LIV.
Director Steffensen asked who took the director’s pictures away from the glass enclosure. It appears that five pictures were first removed and three more days later.
Meeting called adjourn.