December 17, 2008 Board of Directors Meeting

No owners spoke on today’s agendas.

GM Report
The GM gave a rundown on late fees, permits, and the usual. Our GM had concerns about Arroyo not repairing their cable. He showed printouts of the pool chemicals and said Berry’s system is doing what it’s supposed to do. Mary Steffensen asked about a new Federal law on the drains. The GM said the outdoor pool has no drain; we have to pump the water out. He said the indoor pool and all the hot tub covers meets these requirements. Director Dodson said Armando gets these readings every Friday if anyone wants to see them. The impeller on our big brass pump was replaced for over $600. He talked about the bath house construction and drains for lots 40-50. Our GM wanted everyone to thank Randy Morrin at lot 349 for his donation to make new no wake signs. Someone in the audience said this man’s last name was Morris. I would have to believe Morrin is correct since our GM went to the effort to spell it for everyone. Our GM said he got the new TV for the Rec. Hall and ordered the wind screens for the tennis courts.

Armando’s Report
Routine verbiage about work orders but did say he had all the stuff removed around the basketball court area. He also said he had ordered the signs for the activity and restaurant. Our Village is blessed with a new regional manager taking over Bob Polo position.
Approval of November 19 Minutes
A delay has happened due to the transition of the filling of a new Secretary. Director Burke wanted the August minutes approved. These Minutes had been delayed so as to verify the true answers of an owner from the direct questioning of our directors. (The Board took a short 15 minute recess after the Safety Agenda later in the meeting to review the August minutes one more time for its revised authenticity. When the recess was over there still was a lengthy back and forth dialogue. The corrected August minutes were then approved)

Treasurer’s Report
Director Steffensen’s monthly report had more information showing area’s that have been of interest lately. For example account totals at each bank were all under 250K and fully protected. The profit and loss was the usual. Our Gm said our $144,000 hurricane insurance check was made out wrong and had to be sent back. Director Hansen expressed concern about the Nov. treasurer’s report given and put into the minutes are different than what are actual month ends and thought the figures should be the same.

Audit Committee
Mary Steffensen said they were auditing the Village Grill and should have their recommendations finished soon.

D&E
Director Dodson talked about the New Year’s Eve dinner/dance on the 31st. The Gm said I’m having a dinner for my employees in the owners lounge at 1pm Friday.

Golf report
President Sullivan said all but a $1000 of the donated funds are spent on the concrete and construction.

Time Warner
Director Dodson said the bundles should be out shortly. Other items were said in which I can’t say due to a continued request. Our channel 2 will be changed to another number TBA. A man from the audience tried to argue the current actions of Time Warner and was told it was not up for discussion.

Pool Committee
Director Steffensen said 30 new chairs are to be ordered in three colors. They said the old chairs will be sold to repair the tables.

Safety
Director McBride wished to look into alternate evacuation routes for hurricanes or chemical spills.

A 15 MINUTES RECESS

(August minutes were approved as stated above)

Unfinished business
1. Microphones: lapel microphones will be tried again
2. Computers: still being researched to find someone who can even do the LIV website the way we want. The price for new computers and which ones to buy are still in question.
3. A motion from Director Burke was made to accept the $30846.00 bid to plaster the bottom of our outdoor pool from All Valley Plaster Pools and was seconded. It was approved.

Other
There was a question on the where abouts of the recall ballots. President said this issue is null and void.
Bathhouses were said of being misused by contract workers and there was a discussion of what was to be done. It was decided to be further reviewed.

New Business
1. Interest for bank accounts: Director Hansen asked to have a goal of raising the interest income from the minuscule $2000 to $25,000.
2. Major Improvements: Director Steffensen asked the Board to keep the 2009 major improvement fund at or lower the projection. This was discussed at some length ( at least one hour) covering all the items in the report. There was a motion to pour new concrete around the shuffle board area when the helicopter pad sidewalk is being done to save on cost . It was seconded and approved by verbal vote.
3. Election committee: Director McBride and Director Burke will make up this committee. No other names were said yet. They touched on certain subjects that each wanted. A motion was made and seconded that this process is acceptable. It was verbally approved.
4. Owner questionnaire: A five page questionnaire was asked to be reviewed and corrected if need be by the Board. It is planned at this point to be sent out with the annual owners meeting packet.
5. Pass for entry: A motion was made and seconded for a multi time pass will be given to non owners who wish to use our Restaurant. It was approved.
6. Motion was made to reimburse the $10,000 deductible and $500 worth of expenses the six sued directors had to pay out of their pockets. This was argued repeatedly over and over again by Director Burke expense reimbursement should wait until the lawsuit is over. Motion was seconded and approved.
7. Wheel chair ramp: Variance for Mrs. Boling’s ramp was approved.
8. There were various announcements of scheduled activities and the meeting was called adjourn.