COFFEE WITH THE DIRECTORS 10/15/2008

After the Pledge of Allegiance, Vice President Young started the meeting saying that the comments will be available three days after the Coffee meeting for later review by owners at the Library. Lot #155 asks the Board make owners more aware of new lawsuits and what they involve. President S. said his feeling is that we all should know what’s going on. Director Burke then gave her legal summary of the procedure. President Sullivan finally said it will be posted on Channel 2 to review such info in our library as it materializes.
Lot #686 commented about the lawsuit brought against the directors. They said they were unaware that our Village had an unlicensed security. Their third item was that they felt this board member doing the suing should not be able to participate with board business.
Lot #281 said all the board members should rerun for the board.
Lot #685 comments were the same as #686 with the addition if the owner who sued the directors was so upset with the way things are, she might consider moving. A member of the SGG asked for their name.
Lot #249 suggested more owner input on issues and that this blog should not represent the majority of the people views.
Lot #245 asked about the Arroyo Cable lawsuit. Director Dodson expressed that they are suing that we owe them over $1,650,000 but will settle for $750K. The thinking is that they have a weak case but a judge decides. LIV had a long history of each month monitoring how many units were occupied using the service and that is what we paid. Now they want LIV to pay for the past years the full number whether occupied or not.

Questions from the audience

Selba Campbell gave information about voting and asked for permission from the board to have a little campaigning done on the first chicken night. The OK was given.
Our general manager said our LIV email was hacked into and is ruined. He said he’s got the FBI working on solving this huge problem. Armando had a stint put in for the second time and is doing ok. Our general manager said he also had bypass surgery but would be back to work on Monday.
A sea cottage owner complained about the numerous sets of golf clubs being stolen and asked to enforce the after dark rule that workers have to leave by sunset.
Lot #65 said that our gate keepers were letting people in the park without checking.
An owner came up said that she thought security was on the ball most of the time.
Lot #312 owner said his guests were not being stopped at all by security. They gave passes with no expiration date and never looked at the pass when coming in the park.
Lot #689 wanted the butterfly garden to be taken care of when time permits.
Someone from the audience name John was kept from voicing his opinion when our general manager said he was not an owner.
An owner asked about adding a third employee towards the much needed grass cutting on the golf course. The answer was they added a part time this year already.

WORKSHOP

Director Peterson discussed the problem about a resident staying at lot #254 in which our Village had a TRO put on. It was brought up to clarify that he is suppose to help in this matter.
Director Dodson asked to mow the grass at the corner exit stop sign just pass the security gate and our general manager said that Marcus would take care of it.
Director Mulch wanted to present the three bids to the outdoor pool repair and put that on the agenda, along with the sidewalks at four locations and have the bath house be debated.

Director Steffensen brought up that on April 23rd she had allocated $27K to cover bath houses #1&3, not $27K for just for #1. A discussion took place about how to obtain an accurate dollar figure and it was put on the agenda.
The subject of this new fire hydrant was brought up. Our general manager said he talked to the fire marshal and was told he had no legal jurisdiction in our Village, but discussed what was legal. He told our manager that they too have to dig around some of their hydrants but failed to tell him if they were originally installed that way and approved. The fire marshal said he had no problem with ours and our general manager said he was going to dig around it some more. It was suggested to have the hydrant install correctly and the general manager said he has to have some standard to show them that it’s incorrect, which at this moment he doesn’t have. The people who had us wait ten months to install this according to our GM have not yet been paid. It was also asked if this hydrant had been tested. Our GM said no.
Robinson Pools gave a bid of $65,000, Berry Pools $58,500 to fix the pool bottom. It was discussed why only two bids and our GM said he contacted five or six.
Mary Steffensen said we had allocated $32,000 in the budget for the pool repair.
Mary Steffensen talked about revenues and the increase in prices for the cost of goods that will reflect on what we charge in the restaurant. The credit card charges have went up and a 3% credit card charge is to be reviewed for the Pro shop and rental department.
Director McBride asked to have shutoff valves to replace the pneumatic valves for the sprinkler systems.
Director Peterson requested that we start to work on the weed burr problem.
Mary Steffensen said we need to search for a cheaper transportation cost for our golf course sand.
Director Burke said that the Board had an outstanding variance to look at and put it on the agenda list.
It was put on the agenda if our Village should add to the employee appreciation fund raiser.