MAY 20TH COFFEE WITH THE DIRECTORS

After the Pledge of Allegiance Director Halbach read items from the suggestion box.

Lot 121 complained about people using the exercise room in the dark. He said it made things difficult and has to be a safety issue.
Lot 779 complained that people were still illegally parking making it difficult for traffic. President Burke said they will forward this to Securitas.
Lot 285 stated to let the manager run the Park and not the board. He said he wished Director White would quit being an M.C. and stop singing. It was also requested that only authorized personnel be allowed test the pool and spa water. Dir. White rebuff the comment about her saying she's not sure what he's referring to.
Lot 288 said there are still owner lots that have not been attended to from the hurricane and wanted to know why? Lots in question were 267, 592, and 602. After a few questions and answers Armando said we have been going through the procedures of notifying these owners, some to no avail. P. Burke said since she has to meet with the Park’s attorney today about the Cowen and Arrayal litigation, she will also discuss this topic.
S.C. 120 asked that the palm stems that shed seed flowers into our pool facility be cut.
Lot 155 asked that the items for sale posted in the Activity Center have a better update system.
Lot 207 complained about a forwarded e-mail he received. This comment was allowed to read to the audience further which chastised Ed and Jennie McBride who never sent it to him.

FROM THE AUDIENCE
S.C. 70 questioned the lengths of time vehicles were allowed to park on common grounds with a pass.
Lot 571 asked who had land lines to call for help when the electricity goes off. It was said
maintenance did but were only being answered during work hours. Security was also mentioned. Lot 97 said it does no good for anyone and with the Park’s owners being in the healing state, requested that these suggestions which attack another owner not be read.
S.C. 2 said that she appreciates these types of comments and thinks they should be read so the truth is said.
Lot 329 asked when the summer rules and new wristbands will begin. Answer was this Friday.

There were several other short questions and comments from owners who never gave their name or lot number.

Director Guerra asked Armando if he was notified by Aramark to take over the additional GM responsibilities. The answer was no, they haven’t contacted me. P. Burke intervened stating that she had talked to Mr. Halstead from Aramark yesterday and on May 29th, he is bringing down a GM candidate for the board to interview. D. Guerra continued with Armando asking him if Aramark is compensating him for this additional work. Answer was no. Armando said he is trying to perform this additional work as if the GM was on vacation and is filling in when needed.
Director Guerra asked if there's to be any action taken for an informational leak at the last executive meeting. (To note:April’s regular board meeting recessed for this Executive Meeting and P. Burke said to the audience upon her return that there was no action taken at that meeting executive meeting.)

S.C. 57 asked if the temperature for the indoor pool could be kept constant. She said today it was too hot at over 87 degrees.

WORKSHOP

Dir. Steffensen said we have new wristbands that will be worn by Villagers four years and older. Four free to owners with an additional four available for a small fee. Max number per lot allowed is eight. All renters and visitors will pay for their wristbands.
Dir. Steffensen said we have received our new scanner but we now need to purchase a new workstation for this new scanner that will cost the Village an additional $2015.
Dir. Steffensen said there were unforeseen increases to the amounts approved at last month’s board meeting totaling a whopping $25,332. The unforseen items include sales tax on the $10,095 replacement engine for the five year old skid steer, money to remove the old Activity Center's sidewalk and the new need for additional money to fix the damaged pavement when the old sidewalks were removed. It's noted that the company paid to remove the sidewalks that did the damage is one of the two bidders to fix it.
Dir. Steffensen said she would like to use part of the $50,000 allotted in the budget for new pool filters and pumps to pay for these items because this $50,000 may not have to be used for the filters and pumps. She said counsel one of our pool system believe there is a flow problem involving a pipe problem with the outdoor pool and that the current filters may need to have the sand replaced or stirred more often, but overall were capable to do the job. She wants on the agenda to hire someone to consult them further and to take the $25,332 out of the $50,000 budgeted for the filters and pumps.
Dir. White said she had distributed to the board the info and bid from Sundance Solar for solar heating of our pools.

Dir. Halbach went over the restaurant improvements which include a new ceiling, paint, a remodeling of the bar area, enlarging the walk-in cooler by four feet, the lowering of labor cost, the lowering of the percentage of food cost by 15%, and the buying of a new deep fryer. He believes that from ten to fifteen thousand dollars in food is stolen from the Grille each year. He said he will have on the agenda a request of $10,000 for this remodeling upgrade.

Dir. Pelletier said the bath houses are dripping condensation water from the ceilings and fear damage. He noticed the A/C’s were set as low as 70 degrees and asked if they could be set at 85 degrees with a way to make them unable to be changed? Aramando said yes and will take care of it. The light switch at bath house three was discussed about being on all the time.
Dir. Pelletier wanted the board to further look at banning people other than authorized personnel to test the Park’s pool and spa water. Dir. Halbach said that he would want to test the water before using it and that it would not be advisable to have such a rule. It was asked who was unauthorized that's testing the pools and my name was brought up by President Burke who added that she thought I had ulterior motives in doing so.

Dir. Guerra asked about the status of the new motor for the skid steer? Armando said it should be finished by the end of the month.

Dir. Gagan asked about having no parking signs on Mr. Freeland’s property.

Dir. Steffensen said the current approval that's pending on whether the Board could find the money to pay for the 65% Berry Pool service increase said she has found it. It will come from the wristband sales.
It was also announced that the new servers are in place for the office.

P. Burke said Aramark’s new contract will have the alcohol portion as a separate contract. Aramark’s Halstead is to discuss these two contracts with the Board on Wednesday when he brings the GM candidate. P. Burke gave a strong warning to the directors that questions and comments will be limited to the contract only. The Bio of this GM candidate has yet to be seen by any of our directors.
P. Burke said that she had arranged the meeting they had recently with the Port Isabel’s hurricane authority. P. Burke said they discussed many things at this meeting. She said don’t get your hopes up but there might be a very small possibility there may be some government assistance advailable for our bridge. Also discussed was the 211 setup for evacuees, making the Village helicopter pad big enough to make our Park into a possible hurricane distribution point, and clearing the confusion on where to get hurricane stickers.
P. Burke said they are to meet with the attorney to discuss the status of the Cowen Group and Arroyo Cable lawsuits.

Dir. Pelletier wanted to change the board meeting schedule for June. It would be discussed at the regular meeting.

Dir. White said that bath house two has a constant puddle of water in front of the ladies bathroom door. She asked if there was any way to fix that. Armando said it’s probably a result from the sprinklers and he would take care of it.

Dir. Halbach said he felt real uncomfortable reading two letters this morning from the suggestion box and asked for some guidelines towards the reading of comments that appear to be personal attacks. He said in the future he will not read them, but pass them on to the president to read. P. Burke said no problem.

End of Meeting