CHANGE
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It was announced in our last Coffee Meeting that a future motion will be made by Director Mulch to change what is to be recorded into our Board meeting minutes. This next week’s regular meeting motion may ask to eliminate all that is said and record only the motions and their results. It may lack opinions, discussions, questions, and possibly who seconded any motion. Director Mulch is problemed with the constant revising of the minutes and does not wish to keep a verbatim record of the proceedings. I don’t blame him for being frustrated and aggree with him there's a need to help simplify the minutes a little. But let’s not forget that these records of our board meetings that govern our Village will be read in large part by absent members of our Association, so these minutes should best illustrate the actions taken, particularly if reviewed many years later.
I do have a suggestion. I believe if you pass a motion to put a time limit on a director's speech, discussion, debate, opinion, and so forth, it may help to shorten the intended gist of that director’s statement along with shortening the meetings.
What do you think? Any suggestions?
7 comments:
I feel that if you start to eliminate parts of the record it will become less and less and for those of us who live at LIV for 6 months or less it does no allow us to keep up with the goings on in the village and I want to know what is going on when I am not there. That will lead to more problems like we have now!!!
Leroy is tired this will be his last year. Please continue with the way things are. I want the full effect of the min's. Not where I have to fill in the blanks or get someone else's opinion!
Hang in there Leroy.
The minutes need to include as much information as possible for those of us who don't get to attend the meetings.
A suggestion might be to use e mail to the director's of the draft of the minutes and any corrections or changes could be sent to save paper.
This is an issue where more is better, due to a lack of flow of information to owners, Joey felt compelled to create this site and thank the powers that be that he did. Transparency is the hallmark of a democratic system so thanks for shinning some light on our Village.Please DO NOT shorten the meeting minutes!
We must not shorten the minutes. If Leroy is incapable of compiling all of the information, then find someone or pay someone to transcribe the recordings. It will be worth it. We need a complete, accurate transcription as to what takes place.
From what I understand we do pay someone to transcribe the recordings, Mary Frances. If Leroy were not so blatantly influenced by the GM and his attorney PB, there wouldn't even be a problem. We need to push to have our meetings recorded and access to these recordings given to all owners maybe on the LIV website or even here. How may discrepancies would we find if were to go back and compare the "actual" recordings with the minutes that were approved????
In all fairness, I believe Leroy's major problem was after he received the transcribtions, it seemed that many directors wanted changes made in their words, most of the time after they were copied and distributed to the Directors. I think he was just trying to find an easier way and he did as decribed later in this blog.
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