BOARD OF DIRECTORS MEETING MAY 28TH, 2008

After the Pledge of Allegiance our board president asked the audience if there were any comments pertaining to our agendas. Owner from lot #170 made a comment that the discussion on modular housing should be done in the fall when owners are here. Our president agreed and said the intent was for review and there will be no motions on this issue now or this summer. The owners have their say.
The president said Aurora, our Village office employee, recently lost both her mother and grandmother. We wish to give her our condolences.
Our president said sea cottage #52 asked for their request on a variance or change in the building rules be withdrawn so as not to create any turmoil within our park. That request was accepted.
Our president asked director McBride to withdraw the motion to replace our G.M. because of the ongoing evaluation of our G.M.
Director Burke said she would forego the motion of table.
Director McBride before doing this wanted to make a statement. He said there were no secret meetings prior to the letter which was never sent to Aramark. This letter was composed by our board president and not by Peterson, Hansen, or me. He said my motion to replace our G.M. was at the request of our board president. The accusation list, as so it was name, was a list made up by yet another different director. The handful of remaining items that were said about me was untrue. He said this will not interfere with my decision making when Aramark’s service contract is up and when looking at other companies. He will make sure that Aramark fulfills their contract. He won’t be intimidated by this when comes to the welfare of the Village. He withdrew by saying the motion is the floors because the board had seconded it.
Our president stated the board is still proceeding with the 90 day evaluation.
Our president had a question about clarification on the park’s responsibility for the restrictions to the equalization channels repairs after the work is done.
Our president said if you feel you are being tax unfairly, he has a name and number to give you.
Our president said there will be a town hall meeting Thursday May 29th to meet and discuss issues pertaining to the Cowen group development and their request for access through our Village.
The general manager gave his report. In no time there was a dispute about lawn equipment. Our general manager even started out basically saying Director Peterson was interfering with the chain of command about a deck that was ordered for a mower. Director Peterson denied interfering.
Armando gave his report and our general manager said this is a detail report that we use to do but the board said to give them a summary. If this board wants to have this long detail report, it’s no problem. Director Dodson asked if they could do an inventory report the same way. Larry’s answer was too long to print, but I think it was yes.
Les had nothing to report except that rentals were down about 50% this holiday and blamed it on the gas. Larry said all the rentals were down this year and it was due to gas.
Director McBride questioned why there aren’t two full time employees for the golf course as per Aramark’s contract? The general manager’s response was there is. When corrected by director McBride that one was part time, Larry D. said you’re right and we are advertising for that open position. When asked where are you advertising? Our general manager looked confuse and asked Armando. Armando asked Mary from the office, are we advertising in the newspaper, or the Texas workforce? She had that same look as our general manager had on his face and with that, Armando said in the Texas workforce. That is where we are advertising.
Eric Moss lot 414 asked why we lost Mr. Franco from security. Larry said he self terminated by not showing up for three days. Larry admitted no employee could get a security license if working only here.
Director Mulch wanted approval of last months meeting. Director Dodson said she would like to go on record today saying there were no secret meetings held in reference to last months statements of the contrary. Director Burke said that what my statement was and Director Dodson said that’s true, but that was for last month and this statement I want in the minutes for this month. The minutes were approved.
Mary Steffensen gave the Treasurer and P & L. report. Nothing out of normal other than Village was down about $12,000 because of cost of goods.
Golf committee has changed the rules for the handicap flag and driving too close. They added a new rule that non handicap carts from June thru October can be driven because of the heat. Director Burke spent the next thirty minutes on why everyone can’t use the course to bird watch or any other activity after hours. She argued that we pay for this, so why not? It was going good and even the president said, I don’t know why, until Director McBride said there are no after hours. The course is open from dawn until dark, and sometimes they play after dark. There was a question to clarify the handicap rule which started yet another 20 minute orientation by director Burke on the handicap laws and how they apply. It was easily settled by making it a rule if a person proves they’re handicap, they can get a get a temporary ok.
Mary Steffensen explained the scanner that was the first choice is still the best deal and wanted to table it until October since it is not on the budget. It was tabled.
Director Peterson gave his report on the cost and type of sand for the golf course. Basically sand and silicone mixed is desired and wants the board to ok this by fall.
A motion was approved that Time Warner will be our Village’s future cable network. This would have 82 channels at $10.95 per month (HD @ $7.95 more). We will be obligated to a 10 year contract with a 5% max increase per year. They will lay new state of the art cable which may take up to 5 months. They will have a 24-36 hour service completion after notification. To note, if they increased the maximum 5% each year for the next ten years, it still would cost about the same as what Arroyo would be charging us starting today. Arroyo would only provide 46 channels in the amount of $16.57 a month that would go up after two years with no improvement on their existing cables. They would provide us HD in that price with those same cables along with a five year contract.
As was asked of him to research and evaluate, Director Peterson was criticized by Director Burke for recommending purchasing use equipment that would speed up the grass cutting time of our employees. Director Burke seemed totally against it. The conversation carried on until the talk seemed to air numerous criticisms. Director Peterson criticize management on giving him the run around when trying to obtain maintenance records on certain equipment to help his assessment and management criticized Director Peterson on asking employees for this maintenance information. Director Burke then seemed bent on making a lengthy speech about policies towards employees. It started to become silly in the way she was ranting. Director Dodson finally put a brake on Director Burke’s chatter by asking her just one question. The question was if the board president asks a director to pursue research on a subject, should this request have to wait until the next month board meeting, which was basically what director Burke was inferring the board members should do. This went on for over 40 minutes of verbal exchanges between these two. Armando even got into a heated exchange with Director Peterson. Finally it went to a motion to wait to purchase such equipment until it can fit into the budget. Motion passed.
Director Mulch made a motion to handover to our general manager the rough outline of remodeling the bathhouses and request that he get three bids. Motion passed
Director McBride asked our general manager why management wasn’t following up the everyday cleaning of the common areas as the board had required. The general manager’s response was he thought it was once a week that was requested. Director McBride said it was every day until its thought not necessary by the board. Director McBride asked where he at was near to the purchase of a public copy machine as requested on March 26th. The general manager said I had not purchased it yet.
Director Mulch stressed concern about the fire extinguishers in the bath houses being stolen or used to vandalize property.
Director Burke spoke at length on the fence description and legalities of the bridge south side fence which was the same as in the bridge board article, made a motion to spend $2100 out of the budget for this.
Director Dodson made a motion on security. It was two motions actually. One to get bids from licensed security companies and the second was giving Aramark a cancellation notice. She talked about the illusion we are giving everyone with our unlicensed gate keepers and the powers they do not have. She gave out this list of can’t do items. It appears they can’t lawfully function to protect us. It was agreed that we first get the bids from other security companies before giving any notice to Aramark. Our board president expressed concerns on the legal issues of breaking Aramark’s contract. Director Dodson said this was an open end amendment to the original Aramark contract and had no expiration date. Director Burke again started her opposition. She asked what services have Aramark not provided that was in the contract. Director Dodson said they were not license and was interrupted by Director Burke with saying we all were aware they do not have a license. Director Dodson continue saying they were not licensed. We were told that they would do what a licensed company would do and that’s not has happened. Director Burke said Aramark’s legal department had gotten with the Dept. of Public Safety and found they could do certain services. She did not go in to what those services were. Director Burke continued with saying we can not terminate this contract for that. She loudly said I want you to tell what services are not being provided in this contract. Director Dodson calmly said I do not have to tell you anything. Director Dodson said she feels at this time the previous board was wrong and wants to attempt to correct it. Director Burke started up again and was cut short by Director Dodson who asked the president for a vote on her motion to seek bids by licensed security companies for the purpose of replacing unlicensed Aramark. The motion passed. There were two non board owners that will be part of a committee to put together what our new licensed security must provide to our Village.
The owner of sea cottage #52 thanked the board for their time towards his request on a variance, but in the essence of unity and peace he would like it withdraw as it was recognized at the start of the meeting.
Director Hansen had comments on trash pickup via an email.
Lastly, there were some negative comments again about the pool facility.