Board of Directors Meeting on 4/23/2008

The meeting started with our Pledge of Allegiance followed by a roll call. All the Board members were present. The Arts and Crafts room seemed to have more people attending this meeting than usual for this time of year.
The General Manager went through his manager’s report citing violations, late notices, building permits, the boat ramp gate finished, painting road stripes, replacing road signs, replacing palm trees, sprinkler checks, installed basketball backboards, repairing the hot water in the laundry, and having employees take classes on how to clean.
Director Hansen wondered if the basketball backboards were adjustable. The answer was yes.
Armando gave his report. He basically said all the work completed was done within two hours.
Director Hansen questioned this as he had done in a previous meeting. He said it was clear the work was not being done in two hours from the time of the request so this criterion is useless. Armando explained that the time starts when the work order was put in the computer and not when it was received. Director Henson asked for a motion to have work request start at the time the request was first received. Motion passed.
President Sullivan called for the approval of minutes.
Director Steffensen did the Treasury report. She said the improvement in income was due partly to the increase of condo fees, building permits, and the remaining special assessments. Cost of goods for our Village Grill has gone up like everything else and made us suffer a larger loss than usual. The golf course income was down due to less annual passes and water consumption. The laundry made a lot less but that was due to the changeover of laundry ownership last year.
Director Sullivan gave a golf report. He said a revision of the handicap flag will occur. We are to receive a bunch of railroad ties to be laid around the 6th green and pond areas.
Director Dodson mentioned that she is still working on the cable bids.
Director Peterson tabled the information on new equipment wanting to be purchased.
Director Hansen asked our G.M. if any written procedures were given to Security. The answer was yes.
Mary Steffensen said the request for a separate audit will be an internal one with asking qualified volunteers from our park. You may see this in our Newsletter.
Director McBride said our new five digit address number that was given to us last week was a wrong one. Director McBride is currently trying to acquire a five digit number for each lot to meet the reason the county is doing this in the first place, and that is so emergency vehicles know precisely where the address is.
Director Steffensen addressed lease bids for the scanner our Park needs to archive our old and new records. It was tabled until we find out what we can purchase one for outright.
Director McBride asked for a motion to record the owner concerns from our Coffee with the Directors and special meetings. It passed.
Director Steffensen explained how we can acquire the funds needed to refurbish of our bath houses from other Village projects. It was tabled.
Director Steffensen explained how the rental office that provides maid service was under charging and made a motion to increase the charge $10. It passed.
Director Peterson tabled the info on sand for the golf course and modular homes.
President Sullivan made a motion to book a Mariachi band and food for summer renters and owners. It was tabled.
President Sullivan made a motion to recess to an executive session with Mr. Polo from Aramark. I hope I spelled his last name correctly. This meeting was to last 45 minutes.
The number of people who stayed reduce to a couple of dozen.It was rumored that this executive session was about our G.M. being replaced.
While this executive meeting was being held, I saw our General Manager come into the Arts and crafts room and signaled to his wife to step outside with him. It was pretty obvious since everybodys head turned when he entered. She shortly returned and went around to a handful of people appearing to ask for their support.
After the Executive session ended and the regular meeting resumed, these half a dozen or so people who she had talked to immediately became very loud, with a few rude and unruly when President Sullivan made a motion to ask Aramark to replace our General Manager.
Director Burke requested for what was apparently called a discussion. The Board gave their approval. She brought up the devil and talked about not being informed about this issue. She said our G.M. has done what the Board has asked him to do. She said he has, at times, been stressed out, does not smile, and has been rude to people. She tried to poll the people in the crowd to raise their hands if they have ever been rude at one time or another?
Director Burke said that in the (executive) meeting, she told the other Board members we needed to have this discussion with the majority of the owners of this park and while the majority of people were here. She said while in this (executive) meeting, she told the Board they did not come up with this in the March meeting when the majority of the owners were here. She said that in this (executive) meeting she wanted to take it to the people, since we represent the people of this park but that was turned down by the Board.
Director Burke said she disagrees with the way we are doing it and the process in the way we are doing it. None of or most of the allegations she had received were ever discussed. She said there was no evaluation made by these new Board people and it was obvious to her that this process started before they were elected to the Board.
Director Burke said it was asked ( actually yelled by one of the unruly owners) how can you can get rid of a Board member. She said unfortunately it takes over 50% of the total votes in the park. She agreed with someone who also yelled that it should also take over 50% of the owners to get rid of our General Manager.
Director Burke said that this decision was made in secret at meetings and would be very bad for this park if this were to let happen.
Mary Steffensen said she wish to have a motion to a yea or nay table because this employee appears to have in front of her no priors, no paper trail, and without an evaluation ever made.
Director Mulch said that the items that our G.M. did wrong are just bull. He said that this was a witch hunt.
Director Burke said that in the contract with Aramark, the sewer problem that our G.M. was being blamed for was not Aramark’s problem but LIV’s. She said our G.M. worked 24 hours a day this summer on something he was not even being paid to do. Now we are going to treat him this rudely, this shabbily, by these people who are on a personal vendetta.
Director Burke made a motion to table it so there can be more input from the members of this board. Director Mulch seconded it.
The votes taken to table the dismissal of our G.M. for 60 days so the owners can be contacted for their feelings was tied at four each with the deciding vote to be made by the President of the Board, Mr. Sullivan. He voted aye.
Director Burke on other business made a motion to have the Board along with our attorney to find out our position to any legal ramifications we might have if we say no to this Cowen project of wanting an easement through our Village. She wanted this done before any futher discussions with the Cowen Group. It passed.