Saturday, May 22, 2010

May 20th Coffee with the Directors

Pledge of Allegiance

Comments from the Directors
Director White asked for Management to go around and check for damage from the Tuesday storm. The GM said he already did and it appears so far eighteen properties were damaged. Director White emphasized the need to send letters to the owners ASAP. She asked for new signage in the pool area.
Director Pelletier said he was happy that the awning on lot 642 was removed. He said bath house #3 needs to be painted.
P. Burke said in the Rec. Hall at 5:30 pm on May 26th there will be a meeting with Port Isabel and other officials regarding the upcoming hurricane season. P. Burke said owners can attend but not participate. She said for the owners there will be a Meeting that follows.
Treas. Steffensen said a Mr. Etterman donated some tables to the pool area. Small tables and new lounges were ordered for the pool.

Dir. White said bath house #2 was freezing when she entered in the early evening. P. Burke said 80 degrees would seem cold.

Manager Report
Armando said they were getting bids to resurface the shuffle board court.
Rick said chicken night will go to Fridays next week. A pool phone will be installed to call food orders in to the grill. Courtesy letters will go out to notify Owners for the damages that were noticed from the storm. Extra security will be provided over the holidays.

Special Guest
Glen Backus from Compass Publishing was given the opportunity to talk about the Texas Rec. Vehicle Assoc. He asked for the Village to join their group and help stop certain legislation that could affect rental property.

Comments and Suggestions from the Suggestion Box
There were none

Comments from the Floor
SC 120 asked if anyone has considered using a phone tree for emergency notifications. P. Burke said it will be taken under consideration.
SC 57 ask about the outdoor hot tub that’s been not working for weeks. The answer was after fixing one heater problem after another, they order a new heater.
P. Burke said we are going to take a break because the Board has a couple of issues to discuss in a close session. She didn't say what the issues were but did say they will be on the agenda.for next week. She quickly gave the nod to the Security Rep. who then talked a few minutes on some changes they had made.
Dir. Pelletier requested that the contractor be present at this meeting. He explained the problems occurring and was hoping the contractor would be here to confront all of us. We have paid the contractor two thirds of the money Dir. Pelletier said and will hold the final check until we are satified. Dir. Pelletier said this contractor has agreed to stay within the oringinal cost of the contract but doesn’t feel the workmanship is good. Dir. Pelletier said we need to figure out what we are going to do.
Dir. Pelletier said we'll continue this when we come back from our executive meeting because I would like to talk to him in front of everybody.

Recess to what Dir. Pelletier referred to as an executive meeting.

Items on the Agenda
Treas. Steffensen - Policy 7.1 needs to be updated and wants to talk about changes to the automatic renewal on the rental contract.


Down South Paving
The contractor from Down South Paving arrived and was introduced as I heard it Greigo (I am not sure of the spelling).
(Dir. Pelletier) Sun Dial application is very rough. What can we do with that?
(Greigo) After explaining the problems he ended up saying something about the three layers of asphalt that were sticking together when removing which made it very difficult for a make smooth surgace.
(Dir. Pelletier) There are various things I noticed that should have been done different. This has to be fixed, so what avenues do you have to do the job properly.
(Greigo) As far as paying for this its like I can’t do any more work because I am way over the square footage.
(Dir. Pelletier) That’s your problem.
(Greigo) No it’s not.
(Dir. Pelletier) We agreed on the square footage and you were to stay within that.
(Greigo) This has been going on for eight months and now the pot holes and other damage has become bigger.
(P. Burke) started talking about the Board’s thinking towards the contract. If there are changes to the contract, a change order needs to be filled out, summited with costs changes, and approved by the Board. She rambled on saying I am very knowledgeable about change orders and contracts.
(Dir. Pelletier) I see three options. Tear out and do it right, mill it, or resurface it.

(Greigo) These layered surfaces are why there are problems and these weren’t in the contract.
(P. Burke) At this point of time, the situation is that we are not happy with what you have done, you haven’t done what you have agreed to do, and the question is if we will pay you the remaining balance. Q&A between the Directors.
(P. Burke) The question that needs to be asked is what are we going to do now?
(Greigo) I am not going to do anything. I'm $4000 over right now.
(The GM) In our first conversation you said that you were going to keep track of your square footage, if you’re over, that’s on you. Second, what you've done so far needs to be quality work. There was continued disagreement. What you did is no better than we had.
(Greigo) talked about the items in the contract.
(P. Burke) started quoting the contract.
(Greigo) if you want I will walk away as is.
(P. Burke) The Board has heard your offer and will mail you our answer. Don’t put us down as a reference.

Lot 288 told her experience in watching the contractor work.
An unrelated issue was brought up if a Board member can give a proxy to another Board member. That is being reviewed by the Village attorney
The End




4 comments:

Anonymous said...

I have to say....it was very unprofessional to bring this man in & confront him with the quality of his work in an open meeting. I'm not saying his work was good, I'm just saying that the professional way to handle this would have been for our GM & possibly Dir. Pelletier sitting down with the man (I thought his name was Rangel??) & resolving this issue. Dir. Pelletier told us a long time ago that this was the only company in the RGV that did this kind of work. That's why they only got one bid. What are we going to do now?

Anonymous said...

The sad thing is that we are all being short-changed by our board leadership. I'm sure there are a number of residents in the village with the knowledge and expertise to write a construction contract with adequate specifications to ensure we get a quality job for our money and to prevent the kind of finger-pointing fiasco that we did get.
Our leadership seems to be too ego-centric to accept input from anyone. Effective leaders know how and when to delegate. You don't see that happening in LIV.

Anonymous said...

Let's see--they hired a guy, then decided he wasn't qualified, then hired him anyway--and now they're not happy with his work?!!? Really--you didn't see that coming?

Of course, no one else would bid. Really? The board acts like we're too stupid to notice who hired him, who got the bids, who was watching, etc. But now it's not their fault.

Anonymous said...

It appears the same Director that got the most recent paving done in spite of the availability of onsite talent was the boss push on this one! Go Figure!