Tuesday, November 24, 2009

NOVEMBER 21ST BOARD MEETING

Pledge of allegiance

Owners Speaking
Lot SC 18 bought up this year’s boat parade and said she had posters and applications. This owner gave recommendations on applicants our Village should support for the Chamber of Commerce Director’s position. P. Burke then made it official to support those recommendations.

President’s remarks-Burke
Library schedule in Dec. will be open Mon-Fri. 11am-1pm

Manager’s Report-Horner/ Zamora
Five building permits were given and two letters sent out to Lots 490 and 784. Condo fee report had 54 lots @ fifteen days, 33 @ sixty days, and 4 @ ninety days. He said the Restaurant sales were up by 21%.

Director’s Public Comments
This was scratched

Approval of October Minutes
There was a correction to clarify wording between bridge cost and condo fees not increasing.
Motion for both Executive and Board minutes was made and passed.

Treasurer Report-Steffensen
The treasurer’s report was read, after which it was determine not to be necessary in future meetings. Profit and Loss showed all losers as usual except for Rental Dept because it received insurance from Dolly of 38K to put it in the black.

Committee Reports
a. D&E-White-talked about the Thanksgiving feast table sign-ups, Christmas concert on Dec. 6th, and giving employee Christmas donations to Dick Stabler. Other events were the golf cart Christmas parade and chili dump along with the White Elephant being now an open party on Dec 12th. Cocktail toys for tots party with Leslie on Dec. 14th and New Year’s dinner and dance party on Dec.31st.
b. Golf-Pelletier-said there is now a meeting every month. Will complete all of the cart paths from donations.
c. Pool-Steffensen-N/A
d. Other-N/A

Budget for 2010-Steffensen
It was said they are looking to lease a new truck through Aramark along with numerous minor items. Questions were asked about the 2011 items. It was asked if the new riding mower and truck could be leased through Aramark at the same time. The skid steer was brought up as an example that if our Village had tried to purchase this, it would have cost $52,000 instead of going through Aramark at $39,000. At the nest workshop there will have a final Budget. Then it came to the operating budget for 2010. With 11% water increase ($33,000), garbage pickup increase of 25%, cost of goods overall at 2% increase will all lead to a deficit of $41,000 in 2010. A condo fee increase next year of $20 is recommended to get the operating capital in line. Dir. Guerra said he had a problem with a condo increase because there are people in the Park living off a fixed income. An owner made the comment that this is the facts of life, things go up. One owner brought up the idea of charging for the pool and tennis courts. There was discussion about privatizing the amenities. Director Bergsma said privatization of the amenities will not work.

Recess

Unfinished Business
a. Paving Contract-Pelletier – a motion received and passed having the original company at the original amount ($16,000) to patch a certain amount of Village roads.
b. Superior Alarms-Gagan - was discussed to do in stages (main gate and boat dock)

New Business
a. Burke
1. No Fishing Off Bridge & Area Rule- motion made and passed that no fishing off canal bridges
2. Chamber Vote see above
b. Bergsma
1. Update on Canal “H” from Ramona so far that Cowen has no responsibility to dredge canal H and probably residents on canal H could dredge. Armando said so far $980,000 will be the anticipated cost at ten feet from sea walls so far without canal H and with spoils to Freeland property. Discussions then continued about spending more to include dredging to the seawalls.
2. Report on Freeland Taking Spoils of Dredge-P.Burke said this seemed ok with him.
3. Paving Repairs on Sea Cottage N/A
Other
a. Another executive meeting to discuss managerial issues.
b. Update on arrears
1. Lot 267 may be looked at to foreclose upon.
2. A lot owner wanted to delay on paying arrears until January

Adjournment

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Wednesday, November 18, 2009


A TIDBIT
It has been three months since our general manager Rick Horner started working here. In that short time he has captured the praise of many. The small things that were overlooked before are now being done. It seems a proactive approach is now being used without fabrications.

Owners have recently seen that when problems present themselves beyond the Gm’s control, he doesn’t mind working up a sweat and getting his hands a little dirty. The latest was witnessed this evening at Chicken Night. The relatively new hospitality supervisor quit without notice leaving Rick and Armando holding the Chicken Night doggie bag.

Rick rolled up his sleeves and was doing the chores with Armando. I mean nonstop work filling up the food trough, serving coffee, and everything else that makes for happy owners at this event.

If this first ninety days is any indication of what we have as a new Gm, I believe we’ve got a keeper.
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Tuesday, November 17, 2009

NOVEMBER 14, 2009, COFFEE w/DIRECTORS

Pledge of Allegiance

Suggestion Box
Lot 316 had issues with lights shining directly at his residence all night. Director Pelletier said the rules prohibit that and security needs to be told to correct it.

From the Audience
Lot 870 had concernes about a young man fishing in an area that seems dangerous. Lot owner also pointed out that at times this person is trespassing.
Lot 329 asked for the update on the Rec. Hall toilets. Armando said the clog has been removed and Rick the GM said they are in the process of acquiring some toilet seat cover dispensers to keep people from using towels to cover the seat that did this last clog.
Lot ? said the service and food was wonderful at the Village Grille.
Lot 345 brought up again the problems in obtaining loans for LIV properties.
S C 120 said there have been temperature and chlorine problems with the pool again. This was supported by Dir. White that show the audience several swim wear garments that have changed color after one swim. Dir. White said she felt the Board needs to reconsider the use of Berry Pools. Dir. Guerra said the rep for Berry Pools came in here and put on a very good show, but this? Rick the GM said they recently replaced the thermostat and that was the reason for the temperature flux. He said there have been too many problems with these Berry people. He said he has talked to another company and soon will talk to several more. He said there is a 30 day notice in the Berry contract to cancel. The GM also said Berry Pools was over charging LIV $100 each month for the last six months. P. Burke said since she signed the last contract, service has declined. She said the sales rep. failed to tell Berry Pools about the $1295 a month renegotiated price, a cost that is to just monitor and chemically feed the pools.
Lot 830 commented on how nice the Park looks. P.Burke said she could not take the credit for that.
Dir. White said Dick Stabler is heading up the employee appreciation fund. She mentioned Thanksgiving dinner signup procedures and things to remember.
Lot 174 wanted to help organize the trash and treasure. Management said it was their fault because they failed to tell hospitality supervisor that he was responsible for this event.
Treas. Steffensen said they are in the talking stages on what to put in the outdoor pool island to dress it up. One suggestion was a statue of some kind.
Lot 496 commented how lovely the pelican welcome home sign looked.
P.Burke said only Security will now have keys to the tennis courts. The Coffee meeting lost their cookies over this.
Dir. Pelletier mentioned for the Board to use the microphones more often at the meetings.

WORKSHOP
Chicken night will start on Nov. 18 at a price of $7.21 including tax.
Armando started talking about dredging of the channels. This led to over a forty five minute conversation that ended up with trying to use a dredging company that will be working in this area. It sounds like a large future assessment to every owner is on its way.
Dir. Pelletier talked about the patch work that took a 50% increase in price because the Board cut back the size of the job. P. Burke said they can't get any more bids because no one except this guy who worked out of his truck up until a year ago. The thinking now is leaning toward paying him the $16,000 to do the original large job and save $8000. Dir. Bergsma again brought up the concrete repairs needed in the Sea Cottage streets.
Voting for which candidate that’s running for the Port Isabel Chamber of Commerce was brought up by P. Burke.
Dir. Gagan had a person present at the meeting to discuss the problems and cost of replacing the palm trees around the pool. It seemed the price area is around $1000 per palm times sixteen.
Treas. Steffensen talked about the budget. She said because of the increase expenses in water, trash, wages, and legal fees that there will be a minuscule amount that will be budgeted for major improvement fund (max. $15000). Dir. Montalva asked if the Village Grille is a revenue loser, why do we keep pouring money in it and still seem to express this attitude towards outsiders that we don’t want them here. The result to all this budget talk is that there will be about a 10% increase ($20 a month) in condo fees starting in March.
When asked by Dir. Pelletier about the arrangement of cabinets in the A&C room, P. Burke gave the explanation and said just how everyone is so happy with the situation.
A suggestion was made to post the recycling locations in the trash bin areas for Villagers.

Meeting over.

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Tuesday, November 03, 2009


NOVEMBER SUGGESTIONS
We would love your suggestion that will improve our Village. Suggestions may be viewed by those visiting. We will renew the display each month. Anonymous are welcomed. So throw one in the box.

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